Payroll Administrator NOC 13102

Whitehorse Chamber of Commerce; Canada; On-site; CAD 83,097,000 - 106,020,000; Full time

Benefits offered by this job

Employer paid health and dental

4 paid sick days

Paid vacation

Gym membership

Job summary

Solvest in Whitehorse, Yukon, is hiring a Payroll Administrator to join the Finance team. The role involves collecting, verifying, and processing payroll, ensuring timely and accurate pay and entitlements, and maintaining payroll records.

Ergonomic and ERP proficiency with Acumatica is highly valued. Permanent full-time (36 hours per week) with a 4-day work week trial, wage range $29.00-$37.00 per hour plus profit-sharing bonus.

Qualifications

• Minimum 2 years accounting or relevant financial experience.
• Experience using ERP systems would be considered an asset.
• Strong organizational skills and attention to detail.
• Ability to multi-task in a fast-paced environment with fluctuating priorities and deadlines.
• Ability to work independently and as part of a team.
• Proficiency with various computer platforms including Microsoft 365, Google Suite and QuickBooks.
• Excellent interpersonal and communication skills, both verbal and written.

Responsibilities

• Maintain and update employee information, such as records of attendance, leave and overtime to calculate pay and entitlements, in Canadian and other currencies.
• Identify opportunities to streamline the use of Acumatica for payroll processing, reporting and records management.
• Collaborate with department leads and employees to ensure accurate payroll data and address inquiries.
• Work with the People & Culture team to reflect changes in payroll for hires, terminations, leaves, enrollments and adjustments.
• Prepare and submit payroll-related remittances, including federal and provincial taxes and pension filings.
• Process and verify reimbursement claims and ensure timely payment.
• Prepare statements of earnings showing gross and net salaries and deductions.
• Process all payroll payments including bonuses and vacation pay.
• Complete documentation for benefits administration such as pension plans and insurance.
• Prepare year-end tax statements and related filings.
• Provide information on payroll matters and benefit plans.
• Compile and monitor reports related to pay and benefits.
• Balance period-end reports and reconcile payroll with bank statements.
• Identify and resolve payroll discrepancies.

Skills

Payroll

ERP systems

Attention to detail

Communication skills

Teamwork

Microsoft 365

Google Suite

QuickBooks

Tools

Acumatica ERP

Excel

QuickBooks

Google Workspace

Job description

Solvest – Who We Are:
Solvest began operations in the Yukon in 2015 and we have since established ourselves as the standard for renewable energy services in Northern and remote regions. Our core values are Innovation, Trust, Empowerment, and Tenacity.
What We Offer:

• A people-focused workplace; our employees are the center of our culture.
• A chance to contribute to a greener and more inclusive future.
• Working with a great team.
• We promote from within.
• Work life balance – we are currently trialing a 4-day work week!
• Competitive compensation.
• Training.

The Opportunity:As a valued member of the Finance team, the Payroll Administrator is responsible for collecting, verifying, and processing payroll information, determining pay and benefit entitlements, maintaining accurate payroll records, and ensuring employees are paid correctly and on time.
Our ideal candidate will have payroll and accounting experience, strong organizational skills, and an exceptional eye for detail. The successful candidate will have the opportunity to work alongside an innovative management team that genuinely encourages professional growth and development!
At Solvest, we rely on an all-encompassing ERP system, Acumatica, as our single source of truth for all financial and project data. The ideal candidate is a quick learner who can master new systems swiftly; prior experience with ERP systems is a significant advantage.
This is an office-based position requiring the successful candidate to work from our head office in Whitehorse, Yukon, with the option for temporary mobile work as well.
Employment Status: Permanent Full Time – 36 hours per week trialing a 4-day work week
Wage Range: $29.00 - $37.00 per hour (based on experience) + annual profit-sharing bonus based on company
Benefits: Employer paid health and dental benefits; 4 paid sick days per year; paid vacation; employer paid gym membership and more!
Who You Are:You're not your average payroll administrator. Yes, you're meticulous, deadline-driven, and deeply accurate - but you also understand that behind every number is a person counting on you to get it right. You take ownership, ask smart questions, and look for ways to make payroll processes cleaner and more efficient. If you're looking for a role where your precision and initiative truly matter, you'll feel right at home here.

Job duties:The chosen candidate will be trained and expected to perform the following tasks:

• Maintain and update employee information, such as records of employee attendance, leave and overtime to calculate pay and benefit entitlements, in Canadian and other currencies, using manual or computerized systemsIdentify opportunities to streamline the use of Acumatica for payroll processing, reporting, and employee records management, and discuss recommendations with the Financial Controller or senior management team.
• Collaborate with department leads and employees across the organization to ensure accurate and timely payroll data, address pay-related inquiries, and provide payroll support to team members at all levels.
• Work closely with the People & Culture team to ensure payroll accurately reflects employee changes, including new hires, terminations, leaves of absence, benefit enrollments, and compensation adjustments.
• Prepare and submit payroll-related remittances, including federal and provincial tax remittances, WCB assessments, and GST filings in accordance with regulatory deadlines.
• Process and verify employee reimbursement claims, ensuring accuracy, appropriate approval, and timely payment in accordance with company policy.
• Prepare and verify statements of earnings for employees, indicating gross and net salaries and deductions such as taxes, union dues, garnishments and insurance and pension plans
• Prepare, verify and process all employee payroll related payments, including regular pay, benefit payments, and special payments such as bonuses and vacation pay
• Complete, verify and process forms and documentation for administration of benefits such as pension plans, leaves, share savings, employment and medical insurance
• Prepare payroll related filings and supporting documentation, such as year-end tax statements, pension, Records of Employment and other statements
• Provide information on payroll matters, benefit plans and collective agreement provisions
• Compile, review, and monitor statistical reports, statements, and summaries related to pay and benefits accounts
• Prepare and balance period-end reports and reconcile issued payrolls to bank statements
• Identify and resolve payroll discrepancies
• May be responsible for the development or implementation of payroll policies, procedures or processes.

Required Skills/Qualifications:

• Minimum 2 years accounting or relevant financial experience
• Experience using ERP systems would be considered an asset
• Strong organizational skills and attention to detail
• Ability to multi-task in a fast-paced environment with fluctuating priorities and deadlines
• Ability to work independently and as part of a team
• Proficiency with various computer platforms including Microsoft 365, Google
• Suite and QuickBooks
• Excellent interpersonal and communication skills, both verbal and written

Solvest is an inclusive equal employment opportunity employer that considers applicants without regard to race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, gender, gender identity, sexual orientation, record of offences, age, marital status, family status, or disability.

Administration And Clerical,Financial, Legal & Professional Services