Payroll Administrator

St. Clement's School; Waterloo; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading educational institution is seeking a full-time Payroll Administrator for a permanent position. The successful candidate will be responsible for processing payroll, handling inquiries, and ensuring compliance with all regulations. Qualified applicants with the necessary experience are encouraged to apply.

Benefits

Market Adjustment Allowance

Qualifications

• Minimum of two years payroll experience in a computerized payroll environment.
• Knowledge of government legislation and payroll related regulations.
• Ability to work in a team and manage tight deadlines.

Responsibilities

• Process payments to employees and handle payroll inquiries.
• Calculate pay, deductions, adjustments for absences.
• Communicate effectively with government agencies and departments.

Skills

Strong excel skills

Analytical ability

Communication

Problem-solving

Organizational skills

Education

Two-year college diploma in business or a related discipline

Payroll Compliance Practitioner Certification

Tools

Various payroll software applications

Job description

CUPE LOCAL 2512

Payroll Administrator - Level 6

Full-Time, Permanent Position

NOTE: Seniority is a determining factor

The Waterloo Catholic District School Board with a total student population of 38,000, provides services to students in 50 schools (Kindergarten to Grade 12) across the Waterloo Region.

The Board conducts intentional recruitment and selection as it seeks to achieve a state of greater equity for employees and students and to diversify its workforce.

All qualified applicants are welcome and encouraged to apply and applicants may choose to indicate if they are from a group who has experienced racial or social discrimination. Self- identification data will be used as a consideration in this posting. Aggregate data will be stored anonymously to support improvements to the Board's hiring processes.

General Description of Duties:

Payroll Administrators process payments to employees based on information received by Human Resource Services. The ideal candidate should be able to problem solve, work as a member of an interdependent team, and provide constructive feedback on processes and systems used by the department.

• Computerized calculation of pay, deductions and contributions.
• Calculation of adjustments for paid and unpaid absences.
• Verify, edit and transmit on-line production reports.
• Timely remittance of statutory and non-statutory deductions.
• Familiarity with pension plans.
• Preparation and verification of all journal entries and cheque requests.
• Supporting duties i.e., responding to employee inquiries and ad hoc reports.
• Effectively communicate with government agencies, other departments and employees.

Minimum Requirements:

• Two-year college diploma in business or a related discipline.
• Payroll Compliance Practitioner Certification (National Payroll Institute), or in progress.
• Minimum of two years payroll experience in a computerized payroll environment.

• Strong excel skills.
• Ability to work in an environment with tight deadlines/turnaround times.
• Knowledge and ability in a variety of software applications related to payroll.
• Comprehensive and current knowledge of applicable government legislation and the ability to implement collective agreements, pension plans and all payroll related regulations.
• Strong communication and analytical ability with excellent interpersonal and problem - solving skills.
• Demonstrated sound decision-making skills involving the use of considerable ingenuity, initiative, judgement and resourcefulness.
• Knowledge of the Canada Revenue Agency, Service Canada, Employment Standards Act, Workplace Safety and Insurance Board and Employer Health Tax Regulations.
• Effective organizational and time management skills, multi-tasking and ability to prioritize work in a fast-paced environment.

Hourly Rate: $30.86 to $32.48 per hour (rates effective September 1, 2024)

(Plus a current Market Adjustment Allowance of $8,000 /year)

Hours of Work: Full-time, 35 hours per week,Work schedule determined by the Supervisor

Weeks/Year: 52 weeks/year

Location: Corporate Services at the Catholic Education Centre, Kitchener, ON

Start Date : As soon as possible

Applications will be considered in the following order:

• Qualified permanent CUPE Bargaining Unit employees, with seniority.
• Qualified probationary and temporary CUPE employees, including employees in other Bargaining Units/Associations & External qualified candidates

Qualified applicants are invited to submit a resume and cover letter. Please see the Application Process below.

Applicants must attach diplomas/certificates required for this position to the resume to be considered a candidate for the position.

Application Process:

Applicants are required to apply directly through Apply to Education at: https://wcdsb.simplication.com

Applytoeducation assistance, contact 1-877-900-5627 (Monday Friday, 7:30 am 7:00 pm EST.)

In the application process, identify your qualifications and abilities, such as relevant experience, to perform the duties of this job. Include your Diplomas/Certificates in your application.

Incomplete applications may not be considered.

Applications will be accepted up until 4:00pm on June 30, 2025

Detailed information on the application process can be found at: https://www.wcdsb.ca/careers/how-to-apply/

The Waterloo Catholic District School Board is welcoming of candidates from diverse communities, backgrounds and identities and encourages applications from qualified members of these groups.

Applicants are invited to self-identify if you are First Nations, Metis, Inuit, a member of a visible minority group(s) or a person with disabilities. This information is collected under the authority of the Ontario Human Rights Code and will be used to keep track of recruitment information. No personal information will be included.

To request this file in large print, please email [e-mail]. If you require a disability related accommodation to participate the recruitment process, please contact us at [phone], extension 2368 to discuss your needs under the Human Rights Code. Responses to inquiries will be provided within 72 hours.

At WCDSB, we are committed to respecting your privacy, and will take appropriate measures to protect any personal information you may share with us through the job application process. All personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act and will be used to determine qualifications for employment. For more information about the Board's Privacy Policy, please contact our Privacy Officer at 519-578-3660 Ext. 2381.

The successful candidate will be required to produce a satisfactory Criminal Background Check. For further information refer to policy APS 038 on the website of the Waterloo Catholic District School Board.