Payroll Administrator

OZZ Group; Vaughan; On-site; CAD 65,000 - 85,000; Full time

Job summary

Ozz Electric in Vaughan, Ontario seeks a Payroll Administrator to join our team. You will manage full-cycle payroll for unionized and office staff, ensuring accurate time validation, filings, and year-end processing.

You will collaborate with HR to handle retro increases, post to the GL, and respond to employee inquiries. A background with Jonas payroll and MS Office is preferred, with 3–5 years of payroll experience.

Qualifications

• 3–5 years of experience in full-cycle payroll administration.
• Experience in a unionized environment is an asset.
• PCP certification or current enrolment is an asset.
• University degree in Business/Accounting is an asset.
• Experience with Jonas payroll system is an asset.
• Thorough knowledge of Federal, Provincial and Local legislation.

Responsibilities

• Full cycle payroll administration for payrolls in Ontario, British Columbia, and Washington, including time data validation and ROE processing.
• Responsible for Union reporting and inquiries.
• Coordinate with HR to maintain electrician’s level and retro increases.
• JE postings and GL reconciliations for payroll accounts; assist with ad-hoc accounting requests.
• Reconciliation and processing of required filings (Source Deductions, WSIB, EHT, 941/940, garnishments, RRSP, etc.).
• Respond to employee inquiries and maintain employment files.
• Perform all other duties to meet company objectives.

Skills

Full-cycle payroll

Communication skills

Organizational skills

Teamwork

Independent work

Education

Bachelor's degree in Business/Accounting

Tools

Jonas payroll system

MS Office

Excel

Job description

Salary Range: $65,000.00 To $85,000.00 Annually

Ozz Electric is looking for a Payroll Administratorto join the team!

ROLE

The Payroll Administrator is responsible for providing superior full-cycle payroll administration for our unionized and office staff, including not limited balancing payroll, preparing required fillings and processing year-end.

RESPONSIBILITIES

Essential Duties and Responsibilities include, but are not limited to the following:

• Full cycle payroll administration for payrolls located in Ontario, British Columbia and Washington USA including time data validation and import, payroll profile maintenance, retro calculations and ROE processing per Union collective Agreement and Electrician Apprenticeship Program.
• Responsible for Union reporting and inquiries.
• Coordinate with the Human Resources Department to maintain electrician’s level and retro increase accordingly.
• JE posting and GL reconciliations for payroll related accounts. Assist with ad-hoc requests received from the Accounting Department.
• Reconciliation and processing of all required fillings, including but not limited to Source Deductions, WSIB, EHT, 941, 940, US Union, ON Union, FRO/Garnishments, RRSP, etc.
• Respond to all employee enquiries as required and maintain employment files.
• All other duties as assigned to meet Company objectives.

SKILLS & QUALIFICATIONS

• 3-5 years of experience and knowledge of all aspects of full-cycle payroll administration.
• Experience performing full cycle payroll administration in a unionized environment is an asset.
• PCP certification or current enrolment is an asset.
• University degree in Business/Accounting is an asset.
• Experience with Jonas payroll system is an asset.
• Thorough knowledge of all relevant Federal, Provincial and Local Legislative Requirements.
• Proficient communication, interpersonal and organizational skills are vital to the role.

KEY COMPETENCIES

• Advanced knowledge of MS Office.
• Advanced knowledge of Excel.
• Professional written and verbal communication skills.
• Good problem-solving skills and the ability to make the necessary decisions to move forward the work at hand.
• Able to work well under pressure and meet set deadlines.
• Good organizational, time management and prioritizing skills.
• Attention to detail in all areas of work.
• Proven commitment; a team player.
• Able to work independently.

WORKING CONDITIONS

• Manual dexterity required to use desktop computer and peripherals.
• Overtime as required.
• Lifting or moving up to 10lbs may be required.