Payroll Administrator

Richcraft; Ottawa; On-site; CAD 55,000 - 65,000; Full time

Benefits offered by this job

Generous Health and Dental Plan

Group RRSP with Company Match

Employee Wellness Program

Referral Program

Employee Assistance Program

Long-Term Employment

Opportunities for Growth

Job summary

Richcraft Homes in Ottawa is seeking a Payroll Administrator to manage the full biweekly payroll cycle for hourly, salaried, and commission-based staff, while supporting benefits administration and HRIS. The role requires at least 3 years of progressive payroll experience, strong knowledge of Ontario payroll legislation, and accuracy in handling deductions, year-end processing, and government remittances.

You will work closely with both office and field staff to ensure compliant, timely payroll.

Qualifications

• Minimum 3 years of progressive payroll experience with full-cycle payroll.
• Experience with ADP Workforce Now or a comparable payroll/HRIS platform.
• Strong knowledge of Ontario payroll legislation, standards, taxes, and compliance requirements.
• Experience with payroll reconciliations, year-end processing, and T4 preparation.

Responsibilities

• Manage the full biweekly payroll cycle for hourly, salaried, and commission-based employees.
• Review payroll inputs for accuracy including earnings, overtime, vacations, and deductions.
• Process new hires, terminations, leaves of absence, and changes.
• Respond to payroll inquiries in a professional and confidential manner.
• Prepare and reconcile payroll, including benefits deductions and RRSP contributions.
• Ensure accurate remittances and year-end reporting (T4).
• Maintain data in HRIS/payroll systems and monitor compliance.

Skills

Full-cycle payroll

ADP Workforce Now

Ontario payroll rules

Year-end processing

HRIS management

Excel proficiency

Attention to detail

Communication skills

Multitasking

Education

Payroll Compliance Practitioner (PCP) designation

Tools

ADP Workforce Now

HRIS systems

Job description

Salary Range: $55,000.00 To $65,000.00 Annually

Who We Are

Richcraft Homes is a renowned, successful Ottawa Real Estate Corporation with more than a 40-year history in home and high-rise construction, land acquisition and development, multiple joint venture projects, and residential and commercial income property management.

Richcrafts purpose is to provide a distinctive, sought after product that delivers value and award-winning designs, with a commitment to customer satisfaction that surpasses every expectation. At Richcraft, we are purpose-inspired, detail oriented and driven.

Why Richcraft?

Richcraft strives to provide a high quality, professional work environment that fosters personal and professional growth. Innovation, integrity, craftsmanship, and community are at the forefront of everything we do. We have always kept an unwavering commitment to our people, our communities, and our homeowners. At Richcraft, we feel privileged to build dream homes for our clients.

Richcraft is passionate about professional growth, development, and long-term career excellence of its employees. In return for your hard work and dedication, you will be rewarded with a competitive salary and a full range of benefits including:

• Generous Health and Dental Plan
• Group Retirement Planning with Company Match
• Employee Wellness Program
• Referral Program
• Employee Assistance Program
• Long-Term Employment
• Opportunities for Growth

The Role

The Payroll Administrator is responsible for the accurate and timely administration of the Richcraft’s full-cycle payroll, while providing support in the areas of benefits administration, HR systems, and employee records management. This role serves as a key resource for payroll-related inquiries and works closely with both corporate and field employees to ensure payroll processes are efficient, compliant, and employee focused.

The successful candidate is a self-starter who takes ownership of the payroll function, is comfortable working independently, and exercised strong judgment to identify and resolve issues proactively. Over time, this individual will become a key subject matter expert and trusted resource for payroll within the organization.

In This Role, You Will:

Payroll Administration

• Manage the full biweekly payroll cycle for hourly, salaried, and commission-based employees, from timesheet auditing through payroll processing and post-payroll reporting.
• Review payroll inputs for accuracy and completeness, including hourly and salaried earnings, overtime, vacation, statutory holidays, commissions, deductions, employee status changes and other earnings and adjustments.
• Process new hires, terminations, leaves of absence, compensation changes, garnishments and other payroll transactions.
• Respond to payroll inquiries and resolve discrepancies in a timely and professional, and confidential manner.
• Prepare and reconcile payroll, including benefits, deductions, RRSP contributions, expenses, and payroll-related accounts.
• Ensure accurate and timely payroll remittances, including statutory deductions and other payroll-related payments.
• Coordinate year-end payroll activities, including payroll reconciliations, T4 preparation, and other statutory reporting requirements.
• Maintain payroll and employee data within the HRIS and payroll systems, ensuring information is accurate and consistent.
• Monitor changes to payroll legislation, employment standards, taxable benefits, and regulatory requirements ensuring ongoing compliance.
• Support HRIS initiatives, system testing, reporting, troubleshooting, and data validation as required.

HR Administration

• Administer employee benefits, including enrollments, changes, terminations, and ongoing reconciliations.
• Coordinate employee onboarding and offboarding activities, ensuring all required documentation is completed accurately and on time.
• Maintain accurate and confidential employee records in accordance with company policies and applicable legislation.
• Assist with HR reporting, employee data management, and record retention processes.
• Support employee communications related to payroll, benefits, and HR programs.
• Provide general HR administrative support and participate in HR projects and initiatives as required.

Qualifications & Experience

• Minimum 3 years of progressive payroll experience with demonstrated responsibility for full-cycle payroll administration.
• Experience working with ADP Workforce Now or a comparable payroll and HRIS platform.
• Strong working knowledge of Ontario and Quebec payroll legislation, employment standards, payroll taxation, and compliance requirements.
• Experience with payroll reconciliations, year-end processing, T4 preparation, and government remittances.
• Payroll Compliance Practitioner (PCP) designation, or active pursuit of the designation, is considered an asset.
• Strong attention to detail with a high degree of accuracy.
• Excellent analytical, problem solving, and organizational skills.
• Advanced proficiency in Microsoft Excel and the Microsoft Office Suite
• Ability to manage multiple priorities, meet tight deadlines, and work effectively in a fast-paced environment.
• Excellent verbal and written communication skills.
• Ability to build positive working relationships with employees at all levels of the organization, including both office and field staff.
• Demonstrated ability to work independently, exercise sound judgment, and take ownership of responsibilities with minimal supervision.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Commitment to providing exceptional internal customer service.

Job Vacancy: New

Our recruitment process is fair and transparent. We use an AI tool only for the initial screening to match resumes with job requirements. All interviews and final hiring decisions are made by the hiring manager and our HR team. AI does not make any hiring decisions.

Richcraft is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities, and we provide accessible candidate experience. If you need accommodation during the application or interview process, please contact us and we will work this you to meet your needs.