Payroll Administrator

Canadian Red Cross; Canada; Hybrid; CAD 55,000 - 75,000; Full time

Job summary

The Canadian Red Cross is seeking a Payroll Administrator on a temporary full-time basis (18 months) to manage payroll processing, regulatory compliance, and data integrity. The role requires 2-3 years in payroll and PCP certification; bilingual EN/FR is an asset.

Hybrid work arrangement within Canada, with supportive colleagues across Finance and People Services. You will handle payroll data, respond to inquiries, conduct audits, and prepare period-end reports while ensuring timely and accurate

Qualifications

• 2-3 years of progressive experience in payroll administration.
• PCP certification completed or currently enrolled with a commitment to completion.
• Knowledge of payroll regulations, practices, and legislation.
• Proficiency with Microsoft Office (Excel, Word, Outlook) and payroll systems, preferably ADP Workforce Now.
• Fluency in English and French is considered an asset.

Responsibilities

• Prepare, verify and process payroll data including data entry, adjustments, and reconciliations.
• Ensure accuracy and completeness of payroll records, including attendance, leave, overtime, deductions, tax withholdings, pension contributions and benefits.
• Respond to employee inquiries regarding payroll and resolve discrepancies.
• Conduct regular audits to verify payroll data accuracy and data integrity.
• Prepare and balance period-end reports and reconcile issued payrolls to bank statements.
• Ensure payroll processes comply with tax regulations and file payroll taxes.
• Maintain complete payroll records (electronic and hard copy).
• Process salary changes, ROEs and assist in year-end payroll activities (T4s).
• Collaborate with Finance and People Services to ensure effective payroll processes.
• Provide input on process improvements and participate in continuous improvement initiatives.

Skills

Payroll data entry

Attention to detail

Analytical thinking

Bilingual EN/FR

Education

Payroll Compliance Practitioner (PCP) certification

Tools

ADP Workforce Now

Microsoft Office

Job description

Employee Working Location: Partially Virtual / Hybrid (Canada)

Employment Status: Temporary Full-Time (18-months)

The Canadian Red Cross (Red Cross) – an inspirational not for profit organization, helps people and communities in Canada and around the world in times of need and supports them in strengthening their resilience. As a Canada’s Best Employers 2026, we are committed to having an accessible, diverse, inclusive, and barrier-free work environment.

We are seeking a Payroll Administrator, who responsible for processing payroll activities ensuring timely, accurate delivery of pay while maintaining compliance with relevant regulations and policies. By efficiently preparing the payroll process and ensuring compliance with relevant laws and regulations, the Payroll Administrator contributes to the overall financial health, stability and smooth functioning of the organization and a positive workforce experience.

In this role, you will:

• Prepare, verify and process payroll data including data entry, adjustments, and reconciliations.
• Ensure accuracy and completeness of payroll records, including employee attendance, leave, overtime, deductions, tax deductions, pension contributions and benefit adjustments, etc.
• Respond to employee inquiries regarding payroll, help employees understand various provincial and federal legislation, and resolve any discrepancies or issues.
• Conduct regular audits to verify the accuracy of payroll data, resolve discrepancies, and maintain data integrity.
• Prepare and balance period-end reports and reconcile issued payrolls to bank statements.
• Ensure that payroll processes adhere to tax regulations, managing tax withholdings, filing payroll taxes, and preparing required payroll reports and ensure compliance with these regulations.
• Maintain accurate and complete records related to payroll, including electronic and hard copy files.
• Process salary changes, Records of Employment (ROE's) and assist in other payroll activities such as year-end payroll activities, T4 preparation and reconciliations.
• Work collaboratively with other departments, such as Finance and People Services, to ensure effective communication and processes related to payroll.
• Provide input on process improvements, policies and procedures related to payroll, and actively participate in continuous improvement efforts.

What we are looking for:

• 2-3 years of progressive experience in payroll administration
• Payroll Compliance Practitioner (PCP) certification completed or currently enrolled with a commitment to completion.
• Knowledge of payroll regulations, practices, and legislation.
• Proficiency with Microsoft Office (Excel, Word, Outlook) and payroll systems, preferably ADP Workforce Now.
• Exceptional attention to detail and mathematical accuracy.
• Strong analytical and problem-solving skills to investigate and resolve payroll discrepancies.
• Excellent communication and interpersonal skills, with the ability to manage sensitive issues with diplomacy and empathy.
• Ability to prioritize, multitask, and work effectively under pressure in a deadline-driven environment.
• Fluency in both French and English is considered an asset.

Working Conditions:

As we work with and support people (managers, colleagues, beneficiaries/customers, volunteers, donors and external partners) and communities in Canada and around the world, applicants whose first language is not English may be required to perform the responsibilities of the role in English.

Eligibility to work in Canada: At this time, we welcome applications from candidates eligible to work in Canada. If you are not a citizen or permanent resident of Canada, we encourage you to carefully review your visa to find out whether you are eligible to work in the job you are considering applying for.

If you are selected for this role, you will be required to complete a successful pre-employment screening process which includes a satisfactory Enhanced Police Information Check (E-PIC).

***Please note there is possibility of this position becoming permanent.