Payroll Administrator

Vaco LLC; Caledon; On-site; CAD 65,000 - 76,000; Full time

Job summary

Vaco by Highspring is hiring for a Payroll, Benefits and Pension Administration role in Ontario. You will manage bi-weekly payroll, process hires and changes, and ensure filings are accurate and on time.

Responsibilities include benefits administration, pension reporting, and year-end tax forms. Strong knowledge of Canadian payroll laws and advanced Excel are required. This full-time position is based in Ontario with a focus on regulatory compliance.

Qualifications

• PCP or PLP designation required.
• 3–5 years progressive payroll and benefits experience.
• Experience with Ceridian, ADP, Workday or SAP.
• Strong knowledge of Canadian payroll legislation and employment standards.
• Advanced Excel skills ( Pivot tables, VLOOKUP/XLOOKUP ).

Responsibilities

• Prepare bi-weekly payroll with accuracy and timeliness.
• Process new hires, terminations, leaves of absence, promotions, and salary adjustments.
• Prepare and submit all payroll filings (T4s, T4 Summary, Relevé 1, remittance filings).
• Administer employee benefit programs (health, dental, life, disability, pension, RRSP).
• Reconcile monthly benefit invoices and ensure accurate billing.
• Maintain records related to payroll, benefits, and pension plans.
• Support annual benefits renewals and plan changes.
• Coordinate and submit pension annual reporting with FSRA.

Skills

Payroll administration

Canadian payroll legislation

Excel (Advanced)

Payroll systems

Education

Payroll designation PCP/PLP

Tools

Ceridian

ADP

Workday

SAP

Job description

Payroll, Employee Benefits, and Pension Administration.Prepare bi-weekly payroll with accuracy and attention to timeliness, approved by the Manager, Finance and Accounting.Process new hires, termin... Show more

About the Opportunity
Payroll, Employee Benefits, and Pension Administration

• Prepare bi-weekly payroll with accuracy and attention to timeliness, approved by the Manager, Finance and Accounting.
• Process new hires, terminations, leaves of absence, promotions, and salary adjustments.
• Prepare and submit all payroll filings, including annual T4s and T4 Summary, Relevé 1 and all relevant statutory remittance filings.
• Administer employee benefit programs, including health, dental, life insurance, disability, pension, and RRSP.
• Reconcile monthly benefit invoices and ensure accurate billing.
• Assist employees with benefit inquiries and claims-related issues.
• Maintain records related to employee payroll, benefits, and pension plans.
• Support annual benefits renewals and communication of plan changes.
• Coordinate and submit pension annual reporting with FSRA.
• Prepare and review T4A receipting for taxable athlete payments.
• Propose and implement process improvements to streamline the flow of information regarding employee changes impacting payroll.
• Maintain knowledge of changes to relevant payroll regulations.
• Track payroll expenditures to budget, provide commentary on variances between actual and budget and prepare summary for reporting to the Human Resources Committee.
• Support the annual and quadrennial payroll and benefits budgeting by providing data for financial planning and forecasting.
• Maintain confidentiality of employee payroll and benefits information.

General Accounting

• Prepare and record journal entries including analysis and preparation of year-end accruals.
• Prepare and maintain assigned payroll balance sheet account reconciliations
• Adhere to month-end close deadlines and participate in month-end discussions
• Track expenses and preparing billing request for third party organization
• Support internal and external audits by providing payroll and benefits documentation.

About You

• Have a Payroll Compliance Professional (PCP) or Payroll Leadership Professional (PLP) designation.
• 3–5 years of progressive payroll and benefits administration experience.
• Experience processing payroll for medium to large organizations.
• Experience with payroll systems such as Ceridian, ADP, Workday, SAP etc.
• Strong knowledge of Canadian payroll legislation and employment standards.
• Knowledge of payroll accounting and general ledger reconciliations.
• Advanced proficiency in Microsoft Excel, including pivot table, VLOOKUP/XLOOKUP.

Pay Range
$65,000 - $76,000 per year

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail] .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring’s use of AI can be found here (https://www.highspring.com/ai-use-notices/ ). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client’s use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.