Payroll & Administration Coordinator

CMA CGM; Montreal; Hybrid; CAD 55,000 - 75,000; Full time

Job summary

CMA CGM is seeking a Payroll & Administration Specialist for a 15-month contract in Montreal. This hybrid role focuses on accurate payroll processing with the ADP team, plus day-to-day office administration and training coordination.

The role requires a university degree, payroll experience, and fluency in English and French. At least one year of ADP experience is preferred, with strong Excel and Microsoft Office skills. This is an opportunity to contribute to a global logistics leader.

Qualifications

• University degree required.
• Payroll certification an asset.
• Min 1 year ADP experience (WFN "Workforce Now" an asset).
• Proven experience in payroll & office administration.
• Excellent verbal and written communication in English and French.
• Proficient in Microsoft Office, with strong Excel skills.

Responsibilities

• Process bi-weekly and year-end payroll with ADP service team.
• Manage office administration and facilities tasks.
• Coordinate onboarding, training, and related employee-facing activities.
• Maintain confidential payroll records and respond to employee inquiries.
• Support payroll reconciliations, audits and statutory reporting.

Skills

Organizational skills

Bilingual English/French

Microsoft Office

Excel

Multitasking

Effective communication

Education

University degree

Payroll certification (asset)

Tools

ADP Workforce Now

Job description

Montreal, CAN

CMA CGM

Building and Facilities

Fixed term contract

Full Time

Led by Rodolphe Saadé, the CMA CGM Group, a global leader in shipping and logistics, serves more than 420 ports around the world on five continents. With its subsidiary CEVA Logistics, a world leader in logistics, and its air freight division CMA CGM AIR CARGO, the CMA CGM Group is continually innovating to offer its customers a complete and increasingly efficient range of new shipping, land, air and logistics solutions.

Committed to the energy transition in shipping, and a pioneer in the use of alternative fuels, the CMA CGM Group has set a target to become Net Zero Carbon by 2050.
Through the CMA CGM Foundation, the Group acts in humanitarian crises that require an emergency response by mobilizing the Group’s shipping and logistics expertise to bring humanitarian supplies around the world.

Present in 160 countries through its network of more than 400 offices and 750 warehouses, the Group employs more than 155,000 people worldwide, including 4,000 in Marseilles where its head office is located.

CMA CGM is searching for a Payroll & Administration Specialist for a 15 month contract. One hybrid position, three missions: accurate payroll, smooth office operations, and smooth training coordination - do you have payroll experience and are interested in the challenge?

NOTE: ALL CANDIDATES MUST BE LEGALLY AUTHORISED TO WORK IN CANADA: valid work permit, permanent resident or citizen.

POSITION SUMMARY

In this hybrid role, the Payroll & Administration Specialist is responsible for processing the Canadian payroll with the ADP Service provider Team while ensuring reliable day-to-day office administration and support for the coordination of training.

RESPONSIBILITIES

1. Payroll

Payroll review and validation

• Accountable for full cycle of bi-weekly and year-end payroll processing in conjunction with the ADP payroll service team
• Process all employee actions in the payroll system: new, term and changes, while ensuring 100% accuracy and adherence to both legislation and internal policy
• Validate salaries, taxable benefits, statutory deductions, garnishments where applicable, and other authorized deductions.
• Coordinate corrections and escalations with the third-party payroll provider and U.S. counterparts.
• Maintain a documented control checklist and evidence of completed payroll reviews.

Compliance, reporting and employee support

• Support payroll reconciliations, year-end activities, audits and statutory reporting.
• Maintain accurate, confidential payroll records.
• Respond to employee questions resolve issues.
• Identify recurring errors, recommend controls and document process improvements

2. Office administration

Office operations and facilities

• Manage office supplies, inventory and routine purchasing in the online payment system.
• Coordinate maintenance requests, workspace needs, vendors and building contacts.
• Help maintain safe, clean, functional and professional common areas such as kitchen, boardrooms, etc
• Provide administrative support for onboarding and other employee-facing activities: Laptop set up, workspace, cell phones, business cards, email distribution lists
• Coordinate office notices, employee communications and administrative records.
• Coordinate meetings, rooms, documents, invoices and vendor follow-up as required.
• Coordinate office events, celebrations, social committee and employee engagement activities: catering, event logistics, budget tracking.
• Prepare and publish all employee event postings on the company intranet.

3. Training & Development Coordination

• In partnership with Human Resources, coordinate local training activities with internal and external stakeholders
• Follow up with employees for mandatory training
• Maintain accurate and up to date training records and reports locally and in the system

Other responsibilities as required

QUALIFICATIONS

NOTE: ALL CANDIDATES MUST BE LEGALLY AUTHORISED TO WORK IN CANADA: valid work permit, permanent resident or citizen.

Education:

• University degree required
• payroll certification an asset

Experience:

• Proven experience in payroll & office administration
• Min 1 year ADP experience (WFN "Workforce Now" an asset)

Skills:

• Exceptional organizational skills and the ability to manage multiple priorities effectively.
• Excellent verbal and written communication skills, fluent in English and French.
• Proficient in Microsoft Office, with strong Excel skills.
• Proactive, with the ability to multitask and prioritize tasks.
• Flexibility to adapt to changing priorities while maintaining attention to detail.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER

Come along on CMA CGM’s adventure !

Information at a Glance

Rise in motion with CMA CGM Group: where ambition meets opportunity.

Join a global team of nearly 200 nationalities, shaping the future of global trade, moving essential goods, forging newpaths, and pushing boundaries to serve an ever-changing world.

The pace is fast, the challenges are real, but the rewards are greater: growth, purpose, and thechance to make a meaningful impact. Thisis more than a job. It’s a journey on which you rise.