Payroll Accounting Specialist

Cologix; Toronto; On-site; CAD 75,000 - 85,000; Full time

Job summary

Cologix is seeking a Payroll Accounting Specialist to join our Accounting organization. This role will review and process bi-weekly payroll for U.S. and Canadian subsidiaries, report to the Senior Operational Accounting Manager, and support year-end reporting.

The ideal candidate has experience with Dayforce, GAAP, and cross-border payroll procedures. The position includes responsibilities for ROEs filings, W-2s, T4s, RL-1s, and 1099s, along with benefits and payroll compliance.

Qualifications

• BS degree in Accounting or 5+ years payroll accounting experience.
• Experience processing payroll for U.S. and Canadian entities.
• Knowledge of GAAP and internal controls.
• Strong communication and cross-team collaboration.
• Familiarity with Dayforce preferred; French speaking a plus.

Responsibilities

• Bi-weekly payroll review, payroll accounting and compliance for US/Canada.
• Maintain Dayforce payroll system and general ledger entries.
• Prepare quarterly and annual compliance filings; support year-end tasks.

Skills

Payroll accounting

US payroll

Canadian payroll

GAAP

Dayforce

Communication

Attention to detail

Education

BS degree in Accounting

5+ years payroll accounting experience

Tools

Dayforce

Ceridian

Job description

About Our Company:

Headquartered in Denver, Colorado, Cologix is a leading North America network-neutral interconnection and hyperscale edge data center company. Our platform gives customers access to 45+ digital edge and Scalelogix℠ hyperscale edge data centers in 13 markets across the United States and Canada along with a carrier-dense ecosystem of 710+ networks, 360+ cloud providers, 35+ onramps and seven Internet exchanges. We provide our nearly 2,000 customers with direct access to our local operations teams, resulting in strong partnerships enabled by exceptional operational support and unparalleled customer service. Backed by one of the largest North American infrastructure funds, Cologix's experienced leadership team, certified staff and commitment to ESG initiatives help form a culture that values our people, our environment and our clients.

About the Position:

Cologix is seeking a Payroll Accounting Specialist to join our Accounting organization. This position will report to the Senior Operational Accounting Manager and will be responsible for reviewing and processing bi-weekly payroll for our U.S. and Canadian subsidiaries.

Key responsibilities include timecard review, payroll accounting and reconciliations, quarterly and annual compliance filings, and accounts payable activities related to benefits and payroll compliance. The role will also support year-end reporting, including W-2s, T4s, RL-1s, and vendor 1099s.

This position will also manage key Canadian payroll requirements, including filing Records of Employment (ROEs) and completing the annual vacation rollover and entitlement true-up in accordance with provincial requirements.

On non-payroll weeks, this position will provide ad hoc support to the Accounting team, as needed.

What you will do:

• Bi-weekly payroll review, payroll accounting and compliance
• Research and resolve issues; initiate corrective actions and adjustments
• Coordinates maintenance of the Dayforce payroll system
• Prepares general ledger transactions timely and accurately
• Supports the annual 401(k) audit
• Ensures annual benefits updates are implemented accurately and timely
• Organizes and maintains sub-ledger transaction files
• Ensures a timely and accurate close process for areas of responsibility
• Primary owner of the Payroll inbox responsible for addressing employee inquiries
• Ensures compliance with company policies and procedures and generally accepted accounting principles (GAAP)
• Takes ownership in developing and implementing policies, procedures, and process improvements for areas of responsibility
• Learns established processes and seeks continual process improvement while handling daily work

What makes you a good fit: (Qualifications)

• BS degree in Accounting or 5+ years of payroll accounting experience
• 4 to 7 years of related experience with payroll, benefits, compliance, accounting and audit
• Must have experience processing payroll for both U.S. and Canadian entities
• Knowledge of GAAP, internal controls and quality control concepts
• Experience with Canadian payroll and vacation entitlements required
• Strong communication and interpersonal skills, displaying the ability to connect and build relationships with employees and other departments
• Ability to manage and prioritize multiple and competing priorities while meeting established deadlines
• Process improvement mindset
• Adaptability, personal accountability, high degree of ownership and a strong drive to succeed
• Responsive and proactive with positive customer service skills
• Positive attitude with a desire to learn, understand responsibilities and improve processes
• Experience with Ceridian Dayforce preferred
• French speaking is a plus

***Applicants must be authorized to work for any employer in Canada. We are unable to sponsor or transfer sponsorship of an employment visa / work permit at this time.***

$75,000 - $85,000 a year

Benefits:

• Medical, dental, and vision insurance
• Company paid Life Insurance
• Health savings account
• Accrued Vacation
• Company paid holidays
• Retirement Plan (RSP) with employer match
• Mental Wellness Benefits
• Tuition Reimbursement
• Long-Term Disability
• Employee Assistance Program (EAP)
• Employee Recognition Platform

Individual compensation will be commensurate with the candidate's experience. This position will also be eligible for an annual bonus.

This posting is for an existing vacant position

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as assigned to meet the ongoing needs of the organization.

Cologix is proud to be an Equal Opportunity Employer. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or veteran status.

The California Consumer Privacy Act (“CCPA”) creates privacy rights relating to the collection, sale, disclosure, and deletion of consumers’ personal information. The CCPA requires businesses to provide consumers, including job applicants and employees, with information about their rights, including a description of the categories of personal information to be collected and the purpose for which the information will be used. For additional information regarding your rights, including a description of the categories of personal information to be collected and the purpose for which the information will be used, please see https://cologix.com/privacy-policy/.

Cologix’ data centers are ISO 27001:2022 and ISO 14001:2015 certified. These certifications demonstrate Cologix’s commitment to both information security and environmental stewardship. At Cologix, protecting information assets and minimizing environmental impacts are everyone’s responsibility.

Cologix employees are responsible for:

• Understanding and following Cologix’s information security, cybersecurity, privacy, and environmental management policies, procedures, and standards.
• Ensuring conformance with the requirements of both the Information Security Management System (ISMS) and the Environmental Management System (EMS).
• Remaining vigilant and reporting any information security or environmental incidents, vulnerabilities, risks, or non-conformities to the appropriate teams.
• Actively participating in Cologix’s efforts to maintain and improve information security and environmental performance.