Partner Administrative Assistant, Audit- 18 Month Contract

KPMG International; Kingston; On-site; CAD 47,000 - 65,000; Full time

Job summary

KPMG in Canada is hiring an Administrative Assistant to support partners, senior managers and client service teams. You will coordinate calendars, travel, documents and proposals, while upholding risk management and branding standards.

The role requires independent work, strong communication, and a minimum of five years of administrative experience, with advanced MS Office and Adobe proficiency. This position is office-based as part of essential services.

Qualifications

• Minimum 5 years administration experience.
• Advanced MS Office and Adobe proficiency.
• Excellent communication and strong project management.
• Ability to work independently and adapt to client demands.
• Experience supporting partners and client service teams.

Responsibilities

• Provide administrative support to partners, senior managers, managers and client service teams.
• Coordinate, prepare, edit and proofread documents such as correspondence, presentations, and reports.
• Proactively manage partners’ calendar and contact database.
• Coordinate travel arrangements and meetings.
• Assist in the proposal process and expense reporting.
• Other duties as assigned by the Partner.

Skills

Excellent communication

Strong project management

Independent worker

Attention to detail

Client-focused

Adaptable to changing demands

5+ years admin experience

Tools

MS Office

Adobe Acrobat

Outlook

Job description

Overview

At KPMG in Canada, our people bring their unique perspectives to Canada’s most important challenges. Here, you can build momentum that reaches beyond our business, develop skills for the future, and take ownership of your career with support at every stage. Join a firm where your career can make a difference.

The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering timely, high quality products, and encouraging an environment that increases both the staff and client experience.

KPMG is looking for an Administrative Assistant who can provide support on a range of activities to ensure a high-quality product.

**The role of Partner Administrative Assistant is deemed to be an essential service and is required to be performed in office.

What you will do

• Provide administrative support to partners, senior managers, managers and client service teams
• Adhere to risk management and branding in compliance with National guidelines ensuring accuracy and completeness
• Coordinate, prepare, edit and/or proofread documents such as correspondence, presentations, and reports using various software
• Proactive and independent management of partners’ calendar and contact database in order to maximize best use of the partners’ time
• Coordinate travel arrangements
• Coordinate meetings, conference calls, video conferences, live meetings, and organize required materials
• Assist in the proposal process as required, working with the proposal team and proposal coordinator
• Assist in the preparation and submission of time and expense reports for the partner(s) supported
• Other duties as assigned by the Partner and not limited to the above

What you bring to the role

• Advanced skills with MS Office and Adobe products. In particular, Outlook, Excel, PowerPoint and Acrobat
• Proficiency to quickly learn proprietary software
• Excellent communication skills
• Strong project management skills
• Good judgment and analytical skills with a focus on attention to detail
• Capable of working independently and take ownership of tasks
• Ability to quickly and smoothly adapt to changing client demands
• Minimum 5 years administration experience

KPMG Ontario Region Pay Range Information

The expected base salary range for this position is $47,000 to $65,000 and may be eligible for bonus awards. The determination of an applicant’s base salary within this range is based on the individual’s location, skills & competencies, and unique qualifications. In addition, KPMG offers a comprehensive and competitive Total Rewards program.

Providing you with the support you need to be at your best

Our Values, The KPMG Way

Integrity, we do what is right |Excellence, we never stop learning and improving |Courage, we think and act boldly | Together, we respect each other and draw strength from our differences |For Better, we do what matters

KPMG in Canada is a proud equal opportunities employer and we are committed to creating a respectful, inclusive and barrier-free workplace that allows all of our people to reach their full potential. A diverse workforce is key to our success and we believe in bringing your whole self to work. We welcome all qualified candidates to apply and hope you will choose KPMG in Canada as your employer of choice.

Adjustments and accommodations throughout the recruitment process

At KPMG, we are committed to fostering an inclusive recruitment process where all candidates can be themselves and excel. We aim to provide a positive experience and are prepared to offer adjustments or accommodations to help you perform at your best. Adjustments (informal requests), such as extra preparation time or the option for micro breaks during interviews, and accommodations (formal requests), such as accessible communication supports or technology aids, are tailored to individual needs and role requirements. You will have an opportunity to request an adjustment or accommodation at any point throughout the recruitment process. If you require support, please contact KPMG’s Employee Relations Service team by calling 1-888-466-4778.

AI Usage

Weembrace the use of artificial intelligence (AI) to enhance the candidate experience and streamline our recruitment processes. AI tools may help with organizing applications or surfacing relevant qualifications. However, no hiring decisions are made using AI. Every hiring decision is made by our hiring managers and recruitment professionals, who are equipped with training that empowers them to use these tools responsibly. AI technologies used in our recruitment process undergo detailed risk assessments, including security and privacy requirements, that align with KPMG’s Trusted AI framework.

We believe technology should empower human judgment, not replace it. It’s one of the many ways we’re delivering on our vision of being a technology-first, people-driven firm.