Part-Time Program Assistant — Admin & Student Support

UM Careers; Winnipeg; On-site; CAD 45,000 - 61,000; Full time

Job summary

The University of Manitoba is seeking a detail-oriented Administrative Assistant to support Graduate Studies and Registrar’s Office operations. The role handles inquiries from students, staff and the public, processes grade changes, exams, and payroll-related forms, and ensures timely recordkeeping using Aurora and VIP.

Candidate must have formal training plus several years of office experience, strong MS Office skills, and the ability to work independently and as part of a team.

Qualifications

• Formal training program in a related discipline plus three years of directly related experience.
• Experience with student queries and office duties in a post-secondary setting preferred.
• Experience with MS Office at an intermediate level required.

Responsibilities

• First point of contact for inquiries from students, staff and the public.
• Process grade changes, supplementary exams, and late grade submissions.
• Coordinate pre- and post-exam procedures and recordkeeping using Aurora and related systems.
• Prepare grade spreadsheets and assist with Graduate Studies administration.
• Support HR/payroll activities including timesheets and VIP entries.
• Provide event and recruitment support for academic programs and admissions.

Skills

MS Office

Astra

EPIC

Concur

VIP

Communication

Organization

Independent work

Customer service

Education

Formal training program in related discipline + 3 years of directly related experience

Tools

Astra

EPIC

Concur

VIP

Microsoft Office Suite

Job description

The University of Manitoba is seeking a detail-oriented Administrative Assistant to support Graduate Studies and Registrar’s Office operations. The role handles inquiries from students, staff and the public, processes grade changes, exams, and payroll-related forms, and ensures timely recordkeeping using Aurora and VIP.

Candidate must have formal training plus several years of office experience, strong MS Office skills, and the ability to work independently and as part of a team.