Part time Finance & HR Coordinator

The Muslim Association of Canada; Edmonton; On-site; CAD 54,000 - 78,000; Full time

Job summary

The Muslim Association of Canada is seeking an organized administrator to handle tuition payments, billing, payroll, and HR duties across our school-related operations in Canada. The role includes maintaining student and financial records, processing vendor payments, and supporting onboarding and payroll activities.

The candidate will work closely with HO and school leadership, handling confidential information with discretion.

Responsibilities

• Process and record all tuition payments, fees, and donations, ensuring accuracy and proper allocation.
• Coordinate billing and payment plans for families, including handling delinquent accounts and issuing reminders.
• Maintain accurate records of student accounts and prepare monthly tuition reports.
• Process accounts payable, including vendor invoices, staff reimbursements, and check disbursements.
• Assist with payroll processing and related recordkeeping as needed.
• Reconcile bank statements, credit card transactions, and other financial accounts monthly.
• Prepare journal entries and support general ledger maintenance.
• Assist in budget preparation and monitoring throughout the school year.
• Respond to inquiries from parents, staff, and vendors in a timely and professional manner.
• Collaborate with school leadership on audits, financial aid documentation, and annual reporting.
• Maintain confidentiality of all financial and student information.
• Assist HO with recruitment processes including drafting and posting job advertisements, screening resumes, and coordinating interviews.
• Draft offer letters and employment contracts in line with company policies.
• Respond to employee queries related to ADP and benefits, escalating complex issues to HO as needed.
• Maintain HR records and documentation in compliance with legal and company standards.
• Support onboarding and offboarding processes in coordination with HO.
• Conduct new employee onboarding and orientation sessions.
• Help ensure HR policies and procedures are followed consistently across the organization.
• Assist in benefits administration including enrollments, changes, and employee inquiries.
• Support payroll processing by collecting and verifying timekeeping data, ensuring accuracy of employee information, and liaising with the payroll provider or internal payroll team.
• Help resolve employee payroll inquiries and discrepancies
• Assist in the development and implementation of HR policies and procedures

Job description

• Process and record all tuition payments, fees, and donations, ensuring accuracy and proper allocation.
• Coordinate billing and payment plans for families, including handling delinquent accounts and issuing reminders.
• Maintain accurate records of student accounts and prepare monthly tuition reports.
• Process accounts payable, including vendor invoices, staff reimbursements, and check disbursements.
• Assist with payroll processing and related recordkeeping as needed.
• Reconcile bank statements, credit card transactions, and other financial accounts monthly.
• Prepare journal entries and support general ledger maintenance.
• Assist in budget preparation and monitoring throughout the school year.
• Respond to inquiries from parents, staff, and vendors in a timely and professional manner.
• Collaborate with school leadership on audits, financial aid documentation, and annual reporting.
• Maintain confidentiality of all financial and student information.
• Assist HO with recruitment processes including drafting and posting job advertisements, screening resumes, and coordinating interviews.
• Draft offer letters and employment contracts in line with company policies.
• Respond to employee queries related to ADP and benefits, escalating complex issues to HO as needed.
• Maintain HR records and documentation in compliance with legal and company standards.
• Support onboarding and offboarding processes in coordination with HO.
• Conduct new employee onboarding and orientation sessions.
• Help ensure HR policies and procedures are followed consistently across the organization.
• Assist in benefits administration including enrollments, changes, and employee inquiries.
• Support payroll processing by collecting and verifying timekeeping data, ensuring accuracy of employee information, and liaising with the payroll provider or internal payroll team.
• Help resolve employee payroll inquiries and discrepancies
• Assist in the development and implementation of HR policies and procedures