Part-time Campus Administrative Assistant

Toronto Film School; Toronto; On-site; CAD 20,664 - 27,552; Part time

Benefits offered by this job

Impact on student success

Flexible hours

Welcoming and inclusive environment

Job summary

A leading educational institution in Toronto is seeking a Part-time Campus Administrative Assistant. In this role, you will be the first point of contact, provide administrative support, and manage resources to create a productive learning environment. Ideal candidates possess strong organizational skills and proficiency with Microsoft Office. This flexible, part-time position is suitable for students or professionals seeking additional hours.

Qualifications

• Strong organizational skills and attention to detail.
• Previous administrative or reception experience is an asset but not required.
• Ability to interact confidently with students and staff.

Responsibilities

• Be the first point of contact for students, staff, and visitors.
• Oversee classroom and studio bookings.
• Manage mail distribution and inventory.

Skills

Strong organizational skills

Attention to detail

Professional verbal and written communication

Proficiency with Microsoft Office

Ability to balance reception with administrative support

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

Microsoft PowerPoint

Job description

Part-time Campus Administrative Assistant

You will be the first point of contact for students, staff, and visitors, supporting the daily operations of the downtown Toronto campus. This onsite, part-time role includes reception, administrative support, classroom and studio bookings, inventory management, and mail handling to create a productive learning environment.

Responsibilities

• Be the first point of contact. Welcome and assist students, staff, and visitors; manage inquiries promptly and professionally; handle incoming calls and emails and direct them appropriately with accurate information.
• Coordinate campus resources. Oversee classroom and studio bookings; support on-campus meetings and events, including catering requests and liaison with facilities or internal teams.
• Support daily operations. Manage mail distribution and inventory; maintain organized supplies; liaise with third-party contractors as needed.
• Champion our culture. Contribute to an inclusive and supportive environment that reflects our values of equity, learning, and wellness.

What you bring (Qualifications)

• The experience. Strong organizational skills and attention to detail; willingness to learn quickly; discretion and professionalism. Previous administrative or reception experience is an asset but not required.
• The technical skills. Proficiency with Microsoft Office (Outlook, Word, Excel, Teams); experience with Forms and PowerPoint is a plus.
• The communication. Professional verbal and written communication; ability to interact confidently with students, staff, and external partners; capable of balancing a welcoming reception with efficient administrative support.
• The flexibility. Availability up to 25 hours per week, including evenings and weekends.

What’s in it for you

Impact. Direct contribution to student success by supporting smooth campus operations and events.

Flexibility. Part-time opportunity suitable for students or professionals seeking additional hours.

Why work at Yorkville University and Toronto Film School?

• An entrepreneurial culture within education, opportunity to stay current and be future-forward.
• Chance to accelerate your career by engaging with students and colleagues across roles, from mentorship to creative and analytical work.
• A welcoming environment that values diversity and equal access to opportunities.

Hiring process

• A virtual interview with a Talent Advisor to discuss interest and background.
• A virtual interview with a team member to learn more about the role and the school.
• A final in-person interview with the Campus and Executive Support Manager and a campus tour.

Accessibility

Yorkville University is committed to accessible employment practices. If you require accommodation for disability, please notify Human Resources at 1-877-429-4029.