Part-Time Adult Hockey League Convenor

Town of Whitby; Whitby; Hybrid; CAD 32,000 - 36,000; Part time

Job summary

The Town of Whitby is seeking an Adult Hockey League Convenor to coordinate league registration, schedules, and statistics while delivering outstanding customer service to players and the public. The role supports the Iroquois Park Sports Centre and requires strong organizational and interpersonal skills.

Flex hours and weekend/evening work are expected, with a maximum of 24 hours per week. A police check is required and applicants must have Grade 12 and hockey knowledge.

Qualifications

• Grade 12 completion is required.
• Minimum of 1 year of directly related experience.
• Knowledge of Microsoft Office (Outlook, Word, Excel) with keyboarding skills.
• Knowledge of hockey rules and fundamentals and ability to apply them in multi-league context.
• Strong interpersonal and customer service skills.
• Strong administrative and mathematical abilities.
• A valid police criminal record check for working with vulnerable sectors.

Responsibilities

• Coordinate adult hockey league registrations and track required participant documentation.
• Maintain team rosters and lists per league rules.
• Ensure registration fees are collected and recorded per policy.
• Schedule, oversee, and monitor games including end-of-evening tasks.
• Collect referee reports and provide comments on incidents and suspensions.
• Complete nightly player statistics and team standings.
• Create and administer league schedules and realign divisions as needed.
• Schedule officials and timekeepers; track games worked.
• Provide courteous customer service to league members and the public.
• Assist in marketing and promotion of leagues and tournaments; perform other duties.

Skills

Interpersonal skills

Customer service

Administrative skills

Mathematical skills

Education

Grade 12

Tools

Microsoft Office

Job description

Our team is highly skilled, passionate about our community, and we care. Let’s grow together.

Who We Are

In Whitby, we are dedicated to our work, our community, and each other. We work hard, we have fun, and we celebrate our successes.

The Town of Whitby is a community in transformation that is located in the heart of Durham Region in the eastern Greater Toronto Area. Whitby is the second-largest municipality in the region and one of the fastest-growing communities in Canada. Located on Lake Ontario and only an hour east of Toronto, the population of Whitby is expected to grow from 140,000 to more than 200,000 by 2031. Whitby’s Official Plan has been updated to establish new directions for Whitby’s planned growth and development; the protection of our natural and built environments; urban design intensification; sustainability; community improvement; and, new employment within this time frame.

The Town of Whitby combines a small town atmosphere with the sophistication and amenities of a larger urban centre. Whitby boasts two beautiful heritage downtowns, one of the finest recreational harbours with an award-winning marina, year round sports and recreation activities, parks, trails, and a robust arts and culture scene, all of which are part of the extraordinary amenities that Whitby residents enjoy every day.

Whitby has an exciting and aspiring future, with a community that is welcoming, growing and transforming. On our team, you can expect to make a difference through your work and have a direct impact on shaping our growing community. Creating an inclusive environment where employees experience job satisfaction and have rewarding careers is important to us. We live our values and foster a culture of collaboration, accountability, respect and engagement where people enjoy coming to work.

The Town of Whitby is a hybrid organization. This means staff are empowered to do their best work from various locations, as appropriate for the position.

We want to be the preferred employer for the most talented people who care about the Town of Whitby, and are excited and proud to serve our vibrant community.

Let’s grow together.

What You Will Get To Do

The successful candidate will have a positive impact on our corporate culture by demonstrating the Town’s CARE core values (Collaborative, Accountable, Respectful, Engaged) through daily interactions with individuals at all levels of the organization, external contacts and elected officials.

By effectively building positive rapport and relationships both internally and externally, the successful candidate will help us achieve our mission that together we deliver services that make a difference in our community.

The Adult Hockey League Convenor is responsible for providing evening and weekend coordination and supervision of the Iroquois Park Sports Centre Adult Hockey League(s) including:

• coordinating team and individual requirements for adult hockey league registration and tracking required participant documentation;

• maintain team rosters and lists in accordance with league rules;

• ensure all league registration fees are collected and recorded in accordance with league payment policies;

• scheduling, overseeing and monitoring exhibition, regular season, playoff and tournament games according to league rules on a nightly basis including game sheet preparation, distribution and end of evening collection;

• collection of Referee reports and provide comment regarding on and off-ice incidents as well as player suspensions;

• complete nightly player statistics and team standings;

• creating and administration of league schedules and appropriately realigning of divisions as required;

• schedule officials and timekeepers and track games worked for officials and timekeepers;

• providing league members and the general public with prompt and courteous customer service and maintain positive relationships with all;

• assist in the marketing and promotion of league and tournament recruitment and development; and

• other duties as assigned.

Who You Are

Our Recreation team is looking for a self-motivated, solutions-oriented team player who takes initiative and thrives in a team environment. You use your organizational skills and abilities to plan, initiate, organize and prioritize work, and to deal effectively with multiple projects/demands, conflicting priorities, pressures and deadlines.

You clearly convey your thoughts, both in writing and verbally. You listen attentively and ask questions for clarification and understanding. You build effective relationships with all people; up, down and sideways, inside and outside of the Corporation. Using sound judgment, you demonstrate tact, diplomacy and sound discretion when working with a broad range of co-workers and customers.

What You Bring To Our Team

As the successful applicant, you must possess:

• successful completion of grade 12;

• a minimum of one (1) year of directly related experience;

• demonstrated knowledge of Microsoft Office (Outlook, Word, Excel) with well developed keyboarding skills;

• knowledge of the rules and fundamentals of hockey with the ability to interpret and apply consistently within a multi-league team;

• well-developed interpersonal and customer service skills; and

• well-developed administrative and mathematical skills.

• a valid police criminal record check to work with the vulnerable sector.

Salary Range/Hourly rate:

$23.29 - $25.78

Hybrid information:

Frontline

Hours:

Flex hours, including days, evenings and weekends (maximum of 24 hours per week).

Closing Date:

November 10, 2026

Vacancy Statement: Unless specifically stated, all job postings at the Town of Whitby are to fill existing vacancies within our organization.

AI Disclosure: The Town of Whitby confirms that artificial intelligence (AI) will not be used in the screening, assessment, or selection process for this position.

Our commitment to Inclusion, Diversity, Equity, and Antiracism
At the Town of Whitby, we view holistic inclusion as the pathway to achieving healthy relationships, inclusive excellence and fostering a culture where everyone can thrive. We acknowledge our history—the good and the bad, promote social justice and address discrimination and inequities. We strive to create a workplace that encourages you to always bring your authentic self to work.

Equal Employment Opportunity Statement
The Town of Whitby is an Affimpovative act. Applications from women and minority candidates are strongly encouraged. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Accommodation
The Town of Whitby is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request.

We thank all applicants and advise that only those selected for further consideration will be contacted.

Personal information provided is collected under the authority of The Municipal Act, 2001 and the Municipal Freedom of Information and Protection of Privacy Act.