Part-Time Administrative Support – Long-Term Care

Toronto; Toronto; On-site; CAD 45,000 - 49,000; Part time

Job summary

The City of Toronto is hiring for a part-time, indefinite administrative role in the Seniors Services & Long-Term Care Division. You will handle a wide range of office tasks, data management and resident information, and provide exceptional customer service in a care home setting at Carefree Lodge, Toronto.

The role requires flexibility for shifts, weekends, and holidays as needed. Key responsibilities include document preparation, data entry, scheduling, meeting coordination, and minutes

Qualifications

• Experience using Microsoft Office Suite (Word, Excel, Access, email).
• Strong verbal and written communication skills.
• Ability to manage large volumes of information and maintain filing systems.
• Experience with planning, scheduling and coordinating staff.

Responsibilities

• Provides customer service by answering calls and inquiries across the division.
• Prepares, researches, maintains and processes documents and data.
• Drafts correspondence and corrects errors in documents.
• Develops spreadsheets and maintains resident information and statistics.
• Operates office equipment and software packages with accuracy.
• Maintains filing and retrieval systems for records and documents.
• Provides word processing, photocopying, faxing and filing support.
• Receives, balances and records payments and completes receipts.
• Coordinates meeting rooms and event setup.
• Attends meetings, takes and transcribes minutes.
• Provides backup support for administrative functions.
• Monitors and maintains supplies for the home.

Job description

The City of Toronto is hiring for a part-time, indefinite administrative role in the Seniors Services & Long-Term Care Division. You will handle a wide range of office tasks, data management and resident information, and provide exceptional customer service in a care home setting at Carefree Lodge, Toronto.

The role requires flexibility for shifts, weekends, and holidays as needed. Key responsibilities include document preparation, data entry, scheduling, meeting coordination, and minutes