Part-Time Administrative & Finance Assistant

salvationarmyca; Hamilton; On-site; CAD 23,000 - 29,000; Part time

Job summary

The Administrative Assistant at The Salvation Army provides support in finance, bookkeeping, record-keeping, data entry, and internal and external communication. This role is part-time (8 hours/week) in the Hamilton area, with responsibilities spanning general office duties, mail handling, supplies, and event support.

Key duties include maintaining inventories, coordinating acknowledgments, preparing bulletins and calendars, and assisting with internal reviews.

Responsibilities

• Perform general office duties including answering telephones, directing inquiries, greeting visitors, filing documents electronically and manually, photocopying and distributing materials, and sending and receiving fax and email communications.
• Open, sort, and distribute incoming mail; prepare and process outgoing mail and courier packages, including confidential materials; and assist with daily mail procedures.
• Order and maintain adequate supplies of stationery, office, and janitorial materials as directed.
• Coordinate employee/congregational acknowledgements such as cards, flowers, or other expressions of support for birthdays, illnesses, bereavements, births, and graduations.
• Maintain a neat, organized, and safe work environment, ensuring work areas are tidy at the end of each day.
• Draft, prepare, and distribute weekly bulletins, monthly calendars, posters, invitations, brochures, flyers, newsletters, website content, and social media communications for the Corps.
• Respond to community inquiries in a professional, courteous, and timely manner, providing accurate information within the scope of knowledge and referring matters to appropriate personnel when necessary.
• Maintain confidentiality while preparing accurate employee, Officer, and statistical reports.
• Update and maintain social media platforms and provide timely information to congregants and the community.

Tools

S.A.M.I.S.

Job description

The Administrative Assistant at The Salvation Army provides support in finance, bookkeeping, record-keeping, data entry, and internal and external communication. This role is part-time (8 hours/week) in the Hamilton area, with responsibilities spanning general office duties, mail handling, supplies, and event support.

Key duties include maintaining inventories, coordinating acknowledgments, preparing bulletins and calendars, and assisting with internal reviews.