Parks and Cemetery Coordinator

The Town of Canmore; Canmore; On-site; CAD 75,000 - 82,000; Full time

Benefits offered by this job

Temporary benefits package

Work-life balance

Personal development & learning

Job summary

The Town of Canmore is seeking a Parks & Cemetery Coordinator to support the Public Works team by managing cemetery operations, coordinating parks administration, and serving as the Parks SharePoint administrator. The role blends office coordination with field responsibilities to serve residents and visitors of Canmore.

Responsibilities include processing permits, maintaining records, and collaborating with internal departments and external stakeholders.

Qualifications

• Two years of administrative or customer service experience in a municipal, public sector, or community-focused environment.
• Commissioner for Oaths (Province of Alberta) appointment. Required (may be obtained post-hire).
• Demonstrated proficiency with Microsoft Office Suite, particularly Excel for data compilation and reporting.
• Strong written and verbal communication skills with ability to interact professionally with diverse audiences, including the public during sensitive circumstances.
• Proven ability to manage multiple priorities, maintain accurate records, and pay close attention to detail in database and documentation management.
• Knowledge of or demonstrated ability to quickly learn cemetery operations, regulations, and the Alberta Cemeteries Act.
• Experience coordinating with multiple internal departments and external interest holders to facilitate project completion.

Responsibilities

• Manage cemetery records, permits, and customer inquiries with accuracy and empathy for families during sensitive times.
• Process burial permits, interment requests, and cemetery-related documentation in compliance with the Alberta Cemeteries Act.
• Maintain detailed cemetery databases and mapping systems to ensure accurate lot records and information retrieval.
• Coordinate with funeral homes, families, and internal teams to facilitate seamless cemetery operations.
• Respond professionally to complaints and sensitive client issues with diplomacy and respect.
• Provide administrative coordination to the Parks team including scheduling, correspondence, and file management.
• Support departmental projects through research, data compilation, and stakeholder communication.
• Maintain accurate records, reports, and databases related to parks operations and maintenance.
• Assist with budget tracking, invoicing, and financial documentation as required.
• Serve as primary administrator for the Parks SharePoint site, ensuring current and organized content.
• Update documents, schedules, and resources to support team collaboration and information sharing.
• Train team members on site navigation and usage to maximize effectiveness.
• Communicate clearly and respectfully with internal departments, interest holders, contractors, and the public.
• Coordinate meetings and maintain documentation of discussions, decisions, and action items.
• Support relationship-building between Parks, Cemetery operations, and community members.
• Utilize Microsoft Office Suite—particularly Excel—to compile, analyze, and present operational data.
• Generate reports on cemetery operations, parks activities, and departmental metrics.
• Maintain attention to detail and accuracy in all records, databases, and communications.
• Fulfill worker responsibilities under the Town of Canmore Health & Safety Directive.
• Participate in the Town's health and safety program, following all safety legislation, policies, and procedures.
• Perform work safely and protect the health and safety of yourself and others.
• Refrain from causing or participating in harassment or violence.
• Report incidents, injuries, and unsafe or harmful worksites, acts, or conditions.

Skills

Administrative skills

Customer service

Microsoft Excel

Data reporting

Multi-priority management

Communication skills

Education

Two years admin/customer service experience

Commissioner for Oaths (Alberta)

Post-secondary education (related field)

Tools

SharePoint administration

GIS mapping

Job description

100 Glacier Dr, Canmore, AB T1W 1K9, Canada

Job Description

Why work for the Town of Canmore?

For starters, you can take great pride in our collaborative organization, its positive work culture and our exceptional team of talented professionals who accomplish outstanding work each and every day for its citizens. You will have the opportunity to join a team that is professional, fun, dedicated and passionate about creating beautiful, sustainable and accessible public parks and outdoor spaces for all residents and visitors to experience.

Position Overview

The Parks & Cemetery Coordinator is a multifaceted role within the Public Works team, reporting to the Supervisor of Parks. The position provides administrative and operational support to the Parks team, coordinates cemetery operations and customer service, serves as the primary administrator of the Parks SharePoint site, and supports departmental projects through collaboration with internal and external stakeholders. The role includes both office-based and field responsibilities.

Cemetery Operations & Customer Service

• Manage cemetery records, permits, and customer inquiries with accuracy and empathy for families during sensitive times
• Process burial permits, interment requests, and cemetery-related documentation in compliance with the Alberta Cemeteries Act
• Maintain detailed cemetery databases and mapping systems to ensure accurate lot records and information retrieval
• Coordinate with funeral homes, families, and internal teams to facilitate seamless cemetery operations
• Respond professionally to complaints and sensitive client issues with diplomacy and respect

Parks Administrative Support

• Provide administrative coordination to the Parks team including scheduling, correspondence, and file management
• Support departmental projects through research, data compilation, and stakeholder communication
• Maintain accurate records, reports, and databases related to parks operations and maintenance
• Assist with budget tracking, invoicing, and financial documentation as required

SharePoint Site Administration

• Serve as primary administrator for the Parks SharePoint site, ensuring current and organized content
• Update documents, schedules, and resources to support team collaboration and information sharing
• Train team members on site navigation and usage to maximize effectiveness

Stakeholder Collaboration

• Communicate clearly and respectfully with internal departments, interest holders, contractors, and the public
• Coordinate meetings and maintain documentation of discussions, decisions, and action items
• Support relationship-building between Parks, Cemetery operations, and community members

Data Management & Reporting

• Utilize Microsoft Office Suite—particularly Excel—to compile, analyze, and present operational data
• Generate reports on cemetery operations, parks activities, and departmental metrics
• Maintain attention to detail and accuracy in all records, databases, and communications

Health and Safety

• Fulfill worker responsibilities under the Town of Canmore Health & Safety Directive
• Participate in the Town's health and safety program, following all safety legislation, policies, and procedures
• Perform work safely and protect the health and safety of yourself and others
• Refrain from causing or participating in harassment or violence
• Report incidents, injuries, and unsafe or harmful worksites, acts, or conditions

Education & Qualifications

Required

• Two years of administrative or customer service experience in a municipal, public sector, or community-focused environment
• Commissioner for Oaths (Province of Alberta) appointment. Required (may be obtained post-hire).
• Demonstrated proficiency with Microsoft Office Suite, particularly Excel for data compilation and reporting
• Strong written and verbal communication skills with ability to interact professionally with diverse audiences, including the public during sensitive circumstances
• Proven ability to manage multiple priorities, maintain accurate records, and pay close attention to detail in database and documentation management
• Knowledge of or demonstrated ability to quickly learn cemetery operations, regulations, and the Alberta Cemeteries Act
• Experience coordinating with multiple internal departments and external interest holders to facilitate project completion

Preferred/Asset

• Post-secondary education or training in public administration, business administration, office administration, parks and recreation, horticulture, environmental sciences, or a related field
• Experience with SharePoint site administration or similar content management systems
• Background in cemetery operations, parks administration, or funeral services coordination
• Familiarity with municipal budgeting, invoicing, or financial tracking processes
• Experience with cemetery mapping software or geographic information systems (GIS)
• Knowledge of Alberta health and safety legislation and workplace safety programs
• Demonstrated experience managing sensitive client interactions with diplomacy and empathy

Salary & Benefits

• Hourly Rate- $35.85 - $39.35 per hour. Compensation will be calculated based on the successful candidate’s related work experience/education and internal equity considerations.
• Competitive Salary, temporary benefits package
• Personal development & learning opportunities
• Work-Life Balance

Work Schedule

This is an office-based full-time permanent position. Monday to Friday, 8.00 am – 4.30 pm. Scheduled hours may vary based on operational needs.

Closing Date for Applications

This posting will remain open until 9.59 pm MST on September 13 th , 2026.

Prior to beginning work, the successful candidate will be required to submit all required certifications and documentation, including driver`s abstract and records checks. The Town of Canmore wishes to express our appreciation to all applicants for their interest and effort in applying for this position. However, only candidates selected for interviews will be contacted.

The Town of Canmore is committed to fostering an inclusive and respectful workplace. We are proud to be an equal opportunity employer and make employment decisions without regard to race, color, religion, gender, gender identity or expression, sexual orientation, age, disability, marital status, family status, ancestry, place of origin, or any other protected characteristic under applicable law.

We believe diversity strengthens our organization, and we encourage applications from all qualified individuals. Accommodations are available upon request for candidates taking part in all aspects of the selection process. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence,[e-mail]