Paralegal, Corporate M&A

Miller Thomson LLP; Edmonton; On-site; CAD 55,000 - 75,000; Full time

Job summary

Miller Thomson LLP in Edmonton is seeking a Paralegal for Corporate M&A to support lawyers in corporate matters. The role centers on maintenance, registrations, minute books, and timely filing, with a focus on accuracy and client service.

The candidate should have 1–3 years in Corporate M&A, strong organizational skills, and the ability to manage a high workload while meeting deadlines. Proficiency in MS Office and Aderant is expected.

Qualifications

• Completion of a Paralegal Certificate or Diploma or equivalent.
• 1–3 years of Corporate M&A paralegal experience in a law firm.
• Strong organizational and time management skills.
• Professional communication with clients, lawyers and team members.
• Excellent multi-tasking abilities.
• Ability to manage a large workload with competing priorities.
• Adherence to strict deadlines.
• Strong computer skills: MS Office, Excel, Word, EnAct/Alf and Aderant.
• Ability to work independently and in a team.

Responsibilities

• Draft and revise corporate documents related to incorporations, changes, and maintenance.
• Obtain documents from registries and maintain corporate records.
• Prepare extra-provincial registrations and renewals across Canada.
• Answer general inquiries about corporate records and information in minute books.
• Perform miscellaneous maintenance tasks and filings.
• Ensure minute books are updated and deadlines monitored.

Skills

Organizational skills

Time management

Professional communication

Multi-tasking

Independent work

Team collaboration

Education

Paralegal certificate or diploma

Tools

Microsoft Office

Excel

Word

EnAct/Alf

Aderant

Job description

We are seeking a Paralegal, Corporate M&A to join our team in the Edmonton office.

The Paralegal, Corporate M&A, is a key team member, responsible for assisting the lawyers in their assigned practice group with routine incorporations, amendments, continuances, amalgamations, dissolutions, business name and partnership registrations, extra provincial registrations of corporations and limited partnerships, and related corporate maintenance matters.

This position is heavily focused on corporate maintenance activities, such as preparing and filing annual returns, maintaining and organizing minute books, drafting routine corporate documents, monitoring compliance deadlines, and ensuring all corporate records remain current and accurate.

An individual who is responsive, resourceful, and possesses a professional attitude with great clientservice skills, and who manages assignments and priorities to ensure deadlines are met and files are continuously and consistently moving forward, is key to this role and paramount to the firm achieving success for its clients.

Key Responsibilities:

Drafting and Revising

• Perform a variety of legal and administrative duties in the area of Corporate law, assisting with corporate related matters, and will be primarily responsible for drafting documents relating to incorporations, organizations, share allotments, transfers, corporate changes in directors, officers and shareholders, dividends, dissolutions or revivals as well as for the preparation, distribution and follow-up of annual maintenance corporate documentation in support of federal and provincial legal and corporate compliance requirements.

Reviewing and Document Management

• Obtain documents from Registry/Nuans (eg certificates of good standing,society transition packages, Nuans reports, etc.)
• Maintain and review corporate records, securities ledgers and registers, including uploading executed documents to virtual minute books.

Preparing and Assembling

• Preparing and updating information extra-provincial registrations of corporations, business names, partnership registrations, limited partnerships and related renewals in all provinces and territories across Canada as well as updating corporate information at the public records and internal Corporate Services databases.
• Prepare business name and partnership registrations and renewals and other similar documentation, as required.

Liaising and Communicating

• Miscellaneous general corporate work including general enquiries in regard to corporate records and information contained in electronic minute books, etc.

Miscellaneous

• Other maintenance tasks and filings.

What You'll Bring:

• Completion of a Paralegal Certificate or Diploma or equivalent.
• A minimum of one to three years of experience a paralegal in Corporate M&A within a law firm environment.
• Strong organizational and time management skills.
• Professional communication skills with clients, lawyers and team members.
• Excellent multi-tasking abilities
• Proven ability to manage a large workload volume, competing priorities and demands.
• Sound ability to adhere to strict deadlines.
• Strong computer skills including Microsoft Office, Excel, Word, EnAct/Alf and Aderant.
• Ability to work independently, take initiative and follow instructions.
• Ability to work well within a team environment.