Paralegal - Contracts

University of Victoria; British Columbia; Hybrid; CAD 72,000 - 104,000; Full time

Job summary

A new Paralegal - Contracts role at a leading university in Victoria, BC, supporting the Office of the General Counsel. The position involves contract review, preparation, and coordination, requiring a high degree of independence. Candidates with paralegal skills or relevant experience are encouraged to apply. This role offers a hybrid work arrangement and emphasizes the importance of confidentiality and organizational skills.

Qualifications

• Minimum of 3 years relevant work experience required.
• Experience in public education and contracts management valued.

Responsibilities

• Provide specialized paralegal services related to contract review and preparation.
• Ensure efficient management of legal documents and compliance.

Skills

Communication

Organizational Skills

Confidentiality

Attention to Detail

Negotiation

Education

Diploma or Degree in Legal Assistant or Paralegal Studies

Tools

Microsoft 365

Job description

Share this job as a link in your status update to LinkedIn.

Organizational Unit

University of Victoria -> VP Finance and Operations -> General Counsel

Location

University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)

Posting Close Date

22 May 2025

Please note that positions will close at 4 p.m. on the closing date.

FTE

1.0

Salary Grade

$72,044.00 - $103,334.00

Additional Posting Information

N/A

Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.

Classification

ME6

Start Date

6/2/2025

End Date

6/2/2026

Employee Group:

Management Excluded - Term

# of Hires Needed

1

Category

Legal

About this Opportunity

This is a new role at UVic reporting to Senior Legal Counsel. This position will work specifically on research contract matters in coordination with the Research Contracts unit in Innovation and Partnerships 50% of the time.

There is opportunity to learn in this role. We welcome candidates who are excited to bring their paralegal skillset or other comparable contracting experience.

We are open to exploring the opportunity for the candidate to work as an articling student within the role, in the right circumstances.

*This position is eligible for a Hybrid Work Arrangement*

An employee in this classification is excluded from the bargaining unit as defined in the Labour Relations Code

The salary range for this position is:

• Recruitment range:$72,044 - $89,923maximum starting salary is determined through knowledge, experience and internal equity.
• Performance range: $103,334salary range ceiling is available through annual performance increases.

Job Summary

Mandate/Core Purpose of Role
The Paralegal - Contracts supports the Office of the General Counsel by providing specialized paralegal services related to contract review, preparation, and coordination. Working under the direction of the Senior Legal Counsel, this role ensures the efficient management of legal documents and supports the University’s compliance with legal, policy, and contractual obligations.

Objective
The Paralegal – Contracts provides paralegal services to the Senior Legal Counsel in the Office of the General Counsel and other departments as directed by Senior Legal Counsel with an emphasis on the preparation, review and coordination of contracts and associated legal documents. The work performed is of an extremely confidential nature, requires the Paralegal - Contracts to work with a high degree of independence with limited direction, and there can be strict deadlines attached to the work.

Job Requirements

This position requires a diploma or degree in legal assistant or paralegal studies, or minimum of 3 years relevant work experience. Previous experience in public education and contracts management are highly valued.

Knowledge, skills, and abilities:

• Demonstrated commitment to valuing the principles of truth, reconciliation and respect, equity diversity inclusion and belonging, and contributing to an inclusive and respectful working and learning environment
• Excellent written and communication skills, with the ability to prepare clear and concise summaries, correspondence, reports, presentations, and briefing materials for diverse audiences, including senior leadership.
• Exceptional organizational, prioritizing and multi-tasking skills to consistently meet multiple and tight deadlines
• Familiarity with legal documents and proficiency with and understanding of the language contained therein
• Experience in drafting of legal documents including contracts/agreements, memos, letters of understanding, and similar supplemental documents
• Experience negotiating legal documents with counterparties, either with or without the supervision of counsel, including preparing and exchanging redline markups of contracts
• Ability to review large volumes of information, identify and analyze issues and prepare summary materials or reports
• Excellent attention to detail ensuring a high degree of accuracy and quality of work
• High level of initiative and ability to work independently
• Proficient with Microsoft 365 and document management systems, with a strong aptitude for learning new technologies.
• Ability to maintain confidentiality and/or sensitive information. Extreme discretion and highest levels of integrity, trust, and maturity are essential

Ability to gain the following skills within a period of 6 months:

• Knowledge and demonstrated ability to implement UVic Records Management practices
• Ability to use the M365 suite (including and not limited to Teams and SharePoint) to manage, create, and edit documents
• Knowledge of the policies, procedures, and governance most relevant to the regular operations of the Office of the General Counsel and Research Partnerships and Knowledge Mobilization (RPKM)
• Ability to judge the importance of any given issue or situation and determine the appropriate parties to involve, particularly in instances where the Senior Legal Counsel is not available
• Fluency in working with departmental contracts databases and information systems
• Navigating Change/Remain Agile - Adapts to changing business needs, conditions, and work responsibilities
• Communication - Communicates effectively with a broad range of people
• Teamwork - Actively collaborates with others to produce desired results in a supportive environment
• Service Focus - Effectively assists and serves members of the University community to meet their needs

Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups .

Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: [e-mail] Any personal information provided will be maintained in confidence.

What UVic Offers: To learn more click here