Paralegal

Jobtailor; Vancouver; On-site; CAD 65,000 - 90,000; Full time

Job summary

Jobtailor in Vancouver seeks an experienced paralegal to maintain Canadian and U.S. corporate records, draft filings, and support board activities across affiliated entities.

You will manage resolutions, minutes, and governance documents, coordinate director changes, liaise with counsel, and assist with corporate reorganizations and due diligence.

Qualifications

• Bachelor’s degree, Paralegal Diploma, or Paralegal Certificate from an accredited institution.
• 3 to 5 years of paralegal experience in a law firm or corporate legal department.
• Experience maintaining corporate records, annual filings, and corporate reorganizations.
• Strong understanding of corporate terminology, governance, and documentation.
• Knowledge of Canadian corporate law and governance, BC and federal corporations.
• Experience with U.S. corporate matters is a plus.
• French language skills are considered an asset.

Responsibilities

• Incorporate and maintain subsidiaries and affiliated entities in Canada and the United States.
• Prepare corporate filings, amendments, registrations, annual filings, and corporate declarations.
• Draft annual and special shareholder and director resolutions.
• Support Board and committee activities for affiliated entities, including calendars, consents, minutes, and meeting materials.
• Maintain minute books, corporate records, registers, and organizational charts.
• Coordinate changes related to directors, officers, signing authorities, and governance records.
• Respond to internal requests for corporate information and liaise with external counsel and service providers.
• Support corporate reorganizations, joint ventures, RFPs, procurement processes, and other transactions.
• Prepare resolutions, officer certificates, closing documents, signature packages, and closing checklists.
• Coordinate due diligence processes, virtual data rooms, document execution, and post-closing deliverables.
• Assist project teams with RFP submissions, procurement documentation, certifications, and related corporate materials.
• Develop and maintain legal templates, precedents, checklists, and tracking tools.
• Support document management, contract management, and entity-management systems.
• Contribute to improving legal workflows, filing practices, compliance calendars, and reporting tools.
• Assist with audits, internal reporting requirements, and other Legal Affairs initiatives

Skills

Attention to detail

Communication

Organizational skills

Problem-solving

Education

Paralegal Diploma/Certificate

Tools

Entity-Management Systems

Document Execution Tools

Tracking Tools

Virtual Data Rooms

Job description

• Incorporate and maintain subsidiaries and affiliated entities in Canada and the United States
• Prepare corporate filings, amendments, registrations, annual filings, and corporate declarations
• Draft annual and special shareholder and director resolutions
• Support Board and committee activities for affiliated entities, including calendars, consents, minutes, and meeting materials
• Maintain minute books, corporate records, registers, and organizational charts
• Coordinate changes related to directors, officers, signing authorities, and governance records
• Respond to internal requests for corporate information and liaise with external counsel and service providers
• Support corporate reorganizations, joint ventures, RFPs, procurement processes, and other transactions
• Prepare resolutions, officer certificates, closing documents, signature packages, and closing checklists
• Coordinate due diligence processes, virtual data rooms, document execution, and post-closing deliverables
• Assist project teams with RFP submissions, procurement documentation, certifications, and related corporate materials
• Develop and maintain legal templates, precedents, checklists, and tracking tools
• Support document management, contract management, and entity-management systems
• Contribute to improving legal workflows, filing practices, compliance calendars, and reporting tools
• Assist with audits, internal reporting requirements, and other Legal Affairs initiatives

Requirements

• Bachelor’s degree, Paralegal Diploma, or Paralegal Certificate from an accredited institution
• 3 to 5 years of relevant paralegal experience within a law firm or corporate legal department
• Experience maintaining corporate records, annual filings, and corporate reorganizations
• Strong understanding of corporate legal terminology, procedures, governance, and documentation
• Knowledge of Canadian corporate law and governance, including British Columbia and federal corporations
• Experience with U.S. corporate matters, renewable energy, infrastructure, or project development is considered an asset
• French language skills are considered an asset

Core Competencies

Demonstrates expertise in corporate governance, legal documentation, and compliance processes, with a strong focus on maintaining corporate records and supporting legal workflows. Proficient in managing corporate filings and reorganizations while liaising with internal and external stakeholders.

Highest-signal resume keywords

• Corporate Governance
• Legal Documentation
• Corporate Filings
• Paralegal Experience
• Canadian Corporate Law

Hard Skills

• Corporate Filings
• Document Management
• Corporate Records Maintenance
• Legal Research
• Due Diligence Coordination
• RFP Preparation
• Governance Documentation
• Legal Workflow Improvement
• Annual Filings
• Corporate Reorganizations

Soft Skills

• Communication
• Collaboration
• Organizational Skills
• Attention to Detail
• Problem-Solving

Certifications & Qualifications

• Paralegal Diploma
• Paralegal Certificate

Industry Keywords

• Corporate Law
• Governance
• U.S. Corporate Matters
• Renewable Energy
• Infrastructure
• Project Development
• British Columbia Corporations
• Legal Affairs
• Corporate Declarations
• Shareholder Resolutions

Tools & Technologies

• Entity-Management Systems
• Document Execution Tools
• Tracking Tools
• Compliance Calendars
• Virtual Data Rooms