Paralegal

Propak Systems Ltd.; Airdrie; On-site; CAD 52,000 - 78,000; Full time

Job summary

Propak Systems Ltd. is seeking a proactive paralegal/contract administrator to draft, review, and administer commercial agreements (MSAs, NDAs, service and purchase orders) and ensure accuracy and compliance.

You will coordinate execution and maintain contract databases while liaising with Operations, Procurement, Finance, HR and Project Management. Requirements: diploma or certificate in paralegal studies, at least three years’ related experience, strong written and verbal communication, and

Qualifications

• Diploma or Certificate in Paralegal Studies, Legal Assistant, or a related field.
• Minimum 3 years of experience in a paralegal, legal assistant, or contract administration role.
• Experience reviewing and managing commercial contracts.
• Strong understanding of contract terminology and legal documentation.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, including Word, Excel and Outlook.

Responsibilities

• Draft, review, edit, and administer commercial agreements, including Master Service Agreements (MSAs), Non-Disclosure Agreements (NDAs), Purchase Orders and Service Agreements, Vendor and Supplier Contracts, and Confidentiality Agreements.
• Coordinate contract execution processes and maintain contract databases.
• Track contract terms, renewals, amendments, expirations, and compliance requirements.
• Assist with legal document management and corporate record maintenance.
• Conduct legal and regulatory research related to commercial and corporate matters.
• Liaise with internal departments including Operations, Procurement, Finance, Human Resources, and Project Management.
• Support external legal counsel as required.
• Ensure documentation complies with company policies and applicable legislation.

Skills

Communication skills

Attention to detail

Organization

Education

Diploma or Certificate in Paralegal Studies, Legal Assistant, or a related field

Tools

Microsoft Office (Word/Excel/Outlook)

Adobe Acrobat

Job description

This position is ideal for a proactive professional who enjoys working collaboratively with internal stakeholders while ensuring contracts and legal records are accurate, compliant, and properly maintained.

Key Responsibilities

• Draft, review, edit, and administer a variety of commercial agreements, including:


• Master Service Agreements (MSAs)


• Non-Disclosure Agreements (NDAs)


• Purchase Orders and Service Agreements


• Vendor and Supplier Contracts


• Confidentiality Agreements


• Subcontractor Agreements


• Coordinate contract execution processes and maintain contract databases.


• Track contract terms, renewals, amendments, expirations, and compliance requirements.


• Assist with legal document management and corporate record maintenance.


• Conduct legal and regulatory research related to commercial and corporate matters.


• Liaise with internal departments including Operations, Procurement, Finance, Human Resources, and Project Management.


• Support external legal counsel as required.


• Ensure documentation complies with company policies and applicable legislation.


• Assist with risk management initiatives and contract-related reporting.

Qualifications

• Diploma or Certificate in Paralegal Studies, Legal Assistant, or a related field.


• Minimum 3 years of experience in a paralegal, legal assistant, or contract administration role.


• Experience reviewing and managing commercial contracts.


• Strong understanding of contract terminology and legal documentation.


• Excellent written and verbal communication skills.


• Exceptional attention to detail and organizational abilities.


• Proficiency in Microsoft Office Suite, including Word, Excel and Outlook


• Proficiency in Adobe Acrobat.


• Ability to manage multiple priorities and deadlines in a dynamic environment.


• Valid driver’s license.

Preferred Qualifications

• Experience in the oil and gas, energy, engineering, construction, or industrial services sectors.


• Supply Chain Management experience would be beneficial.


• Familiarity with corporate records management.


• Experience with contract management software and document control systems.


• Knowledge of Alberta commercial and corporate regulations.