Outreach and Communications Coordinator

City of Ottawa / Ville d’Ottawa; Ottawa; On-site; CAD 85,000 - 105,000; Full time

Job summary

The City of Ottawa seeks an Outreach and Communications Coordinator to lead stakeholder relations for the Stage 2 LRT project. The role emphasizes clear communication of technical information to the public and stakeholders. Candidates should possess at least a 4-year degree in Communications or related field, alongside significant experience in public relations and community engagement.

Benefits

Diversity and inclusion initiatives

Accommodation for applicants

Qualifications

• Completion of a relevant 4 year degree.
• Minimum of 5 years of communications experience.

Responsibilities

• Coordinate outreach communications for the Stage 2 LRT project.
• Develop stakeholder engagement strategies and manage public relations.
• Prepare, implement and present communications strategies.

Skills

Organizational skills

Communication

Project Management

Research and analysis

Public engagement

Education

4 year degree in Communications, Public Administration, or related field

Tools

Microsoft Office suite

Job description

Requisition ID: 18199

Department: Transit Services Dept.

Service: Transit Strat Comm&External Rel Service

Branch: Transit Strategic Communications Branch

Employment Type: 1 Full-time Temporary-Up to 18 months

Work Hours: 35.00hours per week

Affiliation: CIPP

Salary Information: $85,947.68- $104,577.20 annually (2025 rates of pay)

Location: Transit Service, 1500 St.Laurent

City: Ottawa, ON

Job Category: Transit Services - OC Transpo

Application Close: 02/07/2025

Job Summary

Working as part of a team, the Outreach and Communications Coordinator acts as the lead for stakeholder relations supporting the Stage 2 LRT project. The Outreach and Communications Coordinator works with technical leads, contractors, elected officials and the public to provide information on the project, help mitigate impacts from construction and promote the overall project benefits to residents. The candidate will bring a communications lens to technical information ensuring messaging is clear and meets the needs of the public and specific stakeholders. The Outreach and Communications Coordinator will work with a team to plan communications, prepare and implement issues management strategies and will develop an understanding of the project in order to provide sound recommendations. The successful candidate will also prepare and give presentations to inform stakeholders and address specific concerns.

The Outreach and Communications Coordinator will represent the Stage 2 LRT project at meetings, in the public, and provide communications advice on behalf of the team. The successful candidate will have experience with public outreach and engagement, be a strategic thinker, self-motivated and able to balance multiple priorities in fast-paced environment.

Education And Experience

Completion of 4 year degree in Communications, Public Administration, Public Relations or related field.

Minimum of 5 years of progressively responsible experience working in a large organization, with demonstrated experience in areas relating to public relations, communication, community involvement, or promotional activities.

KNOWLEDGE

• General knowledge of the Corporation, departmental and branch business requirements, policies and organizational structure
• Legislation, policies, regulations, guidelines, procedures, issues and trends relevant to the operational area
• Current trends and developments in communications techniques, practices, electronic media, and public/media relations, social media
• Effective outreach and communications tactics and techniques using various channels
• Service area operations and communications requirements
• Structure and processes of municipal government, including inter-governmental stakeholders
• Public engagement and consultation processes and best practices
• Principles and techniques of project management
• Customer service delivery and skills
• Protocols for developing submissions, briefings, reports
• Knowledge of computer applications-Microsoft Office suite, including programs used to administer the City’s external and internal websites
• Knowledge of applicable health and safety legislation, including the rights and duties of workers
  
  
  
  

Competencies, Skills And Abilities

• Able to work independently, with minimum support/direction, and cooperatively and collaboratively with all staff as part of a team
• Possess organizational skills and flexibility to plan, initiate, organize and prioritize own work, and to balance multiple demands, conflicting priorities, and pressures and deadlines
• Able to foster good working relationships with public and elected representatives and respond effectively to questions and information requests on city programs in order to achieve Branch/Departmental objectives
• Able to plan, lead, coordinate, implement and manage projects to completion
• Able to conduct research, compile/analyze issues/data, make judgments on the interpretation of issues/data, and formulate recommendations
• Possess strong existing computer skills, with ability to use Microsoft Office suite applications
• Possess strong verbal and written communication and presentation skills
• Able to prepare reports, information packages, promotional materials, presentation materials, and correspondence in an organized, clear and concise manner
• Think and plan strategically
• Work effectively under pressure to meet tight timelines
• Ability to prepare comprehensive communications strategies
• Ability to influence and inform stakeholders regarding the application of communications tactics and techniques
• Effective verbal communications, writing and editing skills
• Strong research and analysis skills
• Excellent interpersonal skills
• Ability to be creative and think logically
• Ability to work independently and as part of a team
• Ability to plan, lead and complete assigned projects and initiatives within timelines
• Time management skills
• Ability to work in a fast-paced, deadline driven environment
• Ability to work directly with City staff, elected officials and senior management
• Ability to identify issues in the public domain
• Able to concentrate/focus on accuracy and detail
• Goal and results oriented
• Able to demonstrate sound judgement
• Flexible and adaptable to deal with shifting priorities
• Able to display tact and diplomacy
• Innovative and creative
• Positive attitude
• Self-motivated
• Organized and dependable
• Works effectively in high pressure situations
  
  
  
  

What You Need To Know

• Language Requirement: Designated Bilingual – specific level of language proficiency: French: oral, reading, writing English: oral, reading, writing Candidates who do not meet language requirements will be required to participate in training.
• Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
• Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.
  
  
  
  

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.

The City of Ottawa promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from members of Indigenous, Black and other racialized communities, persons with disabilities, women and non-binary persons, persons of all ethnic origins, religions, sexual orientations, classes, gender identities and expressions.

Candidates are encouraged to self-identify as a member of one or more designated employment equity groups in the self-identification questionnaire.

The City of Ottawa provides accommodation to applicants during all parts of the hiring process, upon request. If contacted to proceed to the selection process, please advise us if you require any accommodation.

Accessible formats and communication supports are available upon request. Please contact the HR Service Centre (email: [e-mail]) at 613-580-2424, extension 47411 Employee Service Centre at 613-580-2424 extension 12211 or via email at [e-mail] .