Out of School Care (OOSC) Manager (Maternity Leave, 12 months)

Fearisnotlove; Calgary; On-site; CAD 42,000 - 44,000; Full time

Benefits offered by this job

Three weeks vacation pay

Ten wellness days yearly

Free parking onsite

Job summary

Hillhurst Sunnyside Community Association (HSCA) in Calgary is seeking a confident OOSC Manager for a 12-month maternity leave. You will lead a childcare team, ensure high-quality programming, and nurture a welcoming environment for children, families, and educators.

The role reports to the Director of Programs, with 35 hours/week, full-time, and a salary of $41,500–$44,000. The organization emphasizes community, inclusivity, and staff well-being.

Qualifications

• Early Childhood Education diploma or degree with current certification
• Experience in supervisory or leadership role
• Knowledge of Alberta Child Care Licensing Acts & Regulations
• Valid Criminal Record including vulnerable sector screening
• Current First Aid and CPR certification
• Familiarity with office management and basic accounting procedures
• Experience with human resource management
• Knowledge of emergent curriculum planning
• Proven experience as an Office Administrator or Manager in childcare (asset)
• Familiarity with KinderLogix or similar software (asset)

Responsibilities

• Provide day-to-day operations oversight for the OOSC program
• Mentor and coach educators to support child well-being and learning
• Ensure regulatory compliance and staff qualifications are up-to-date
• Collaborate with Daycare Manager on scheduling and policy
• Maintain child records and licensing documentation
• Oversee health, safety, and incident reporting
• Foster positive relationships with children, families and staff
• Support program development and cross-program collaboration
• Lead hiring, onboarding and performance management

Skills

Leadership

Supervision

Childcare Experience

Communication

EQUITY&DIVERSITY

Education

ECE diploma

Tools

KinderLogix

Job description

Join HSCA as our Out of School Care (OOSC) Manager for a 12-month maternity leave position. We’re looking for a confident, compassionate leader to guide our experienced childcare team, support high-quality programming, and create a welcoming environment where children, families and educators can thrive.

Description

Job Title: Out of School Care (OOSC) Manager (Maternity Leave, 12 months)

Reports to: Director of Programs

Hours: 35 hours/week, between 7:30am-5:30pm with some flexibility

Position Type: This is a full-time position starting as soon as possible

Salary Range: $41,500 – $44,000 (before top-up)

Organization Description:

Hillhurst Sunnyside Community Association (HSCA) is a vibrant, inclusive community centre offering community-based programming, childcare, sports and recreation facilities, and private hall rentals for business functions and special events. HSCA is a complex organization which encompasses a wide range of programs and services delivered seven days a week.

Position Description:

The OOSC Manager will be responsible for the day-to-day operations of HSCA’s Out of School Care program (OOSC). This includes maintaining the general well-being of the program and staff and overseeing appropriate supervision and safety practices. The Program Manager is the pedagogical leader for the program. They will mentor the team and foster the holistic well-being of each child while nurturing their sense of belonging and identity within safe, healthy and responsive environments.

What we offer:

Three weeks’ vacation pay and ten (10) wellness days yearly (pro-rated)

Fully licensed and well-established facility

Free parking

Community atmosphere in a fun and dynamic team

Duties & Responsibilities:

Program Development

In collaboration with the Co-Team Leads, support emerging best practices to ensure the OOSC program is providing a vibrant and engaging experience for all children

Provide guidance, observation, and create opportunities for self-reflection and goal setting with educators through documentation

Create and foster opportunities for engagement across HSCA programs

Staff Leadership and Coaching

Ensure all human resource and regulatory requirements are accurate and current for all OOSC employees (first aid, police clearance, etc.)

Provide leadership and coaching to all OOSC educators

Oversee hiring, onboarding, training, and performance management in collaboration with the Team Lead

Display exemplary work ethic, a kind demeanor, and a positive attitude

Foster an environment of teamwork, unity and collaboration across the organization

Programming and Administration

Collaborate with Daycare Manager in maintaining staff schedule

Approvals for employee scheduling including vacation, lieu, and sick time

Ensure program policies are accurate, current, and meet all the regulatory requirements

Registration and orientation of new children and parents

In collaboration with the Team Lead, maintain a schedule of activities supporting emerging best practices

Maintain accurate and current child records in accordance with HSCA policies and all regulatory requirements

Oversee Health and Safety Standards

Provide on floor supervision of children as required

Meet and maintain Licensing Standards and Regulations

Submit Government affordability/top up claims for educators and children monthly (as needed)

Policy reviews with educators

Finances and deposits

Oversight and support of waitlist inquiries as needed

Collaborate with Daycare Manager for a cohesive program operation

Relationships and Engagement

Maintain positive and professional relationships with children, parents, staff, and the broader HSCA

Maintain communication with parent in various ways, including in person, through parent board, phone, and email communications

Work collaboratively with HSCA’s other programs and services

Problem Solving and Professional Practice

Collaborate with the Team Lead in handling child/family/parent conflicts or concerns

Address situations of challenging child behaviour

Follow appropriate procedures in the event of accidents and incidents

Provide mediation in the event of inappropriate staff or parent behaviour

Additional duties as needed

About You:

We are seeking a confident, compassionate, and adaptable Manager to lead our OOSC team. The ideal candidate communicates effectively, makes sound decisions, remains calm under pressure, and develops creative solutions. You are willing, if not eager to participate in shared learning and development with your team related to Equity, Diversity and Inclusion, Truth and Reconciliation and Anti-Racism. You’ll inspire innovation in the program, foster a positive team culture, and approach challenges with both confidence and care—always keeping the wellbeing of children, staff, and families at the center of your leadership.

Qualifications:

Early Childhood Education diploma or degree with current certification

Experience in supervisory or leadership role

Knowledge of Alberta Child Care Licensing Acts & Regulations

Valid Criminal Record including vulnerable sector screening

Current First Aid and CPR certification

Familiarity with office management and basic accounting procedures

Experience with human resource management

Knowledge of and proficiency with emergent curriculum planning

Demonstrated ability to effectively manage a team (childcare team, an asset)

Positive attitude and friendly demeanor along with excellent leadership skills and the ability to follow and enforce programming requirements

Excellent organizational and record keeping skills

Ability to quickly learn new software, procedures, and systems

Proven experience as an Office Administrator, Office Manager, Childcare Manager, or other similar role, as asset

Familiarity with KinderLogix (formerly known as Timesavr) or other similar software, an asset Experience working in an Out of School Care program, an asset

About Us:

At HSCA, we offer competitive salaries within the non-profit industry and exceptional work life balance. High quality childcare services are in the building with a discount for staff members, ensuring peace of mind while you work. Staff receive an HSCA membership including community discounts to several community businesses. There is free parking onsite for staff as well as access to our weekly Farmer’s Market. Our intention is to foster a sense of belonging and community. Join us and make a meaningful impact while enjoying a fulfilling and balanced professional life.

Land Acknowledgment:

We respectfully acknowledge that Hillhurst Sunnyside is located in Treaty 7 territory, the traditional Lands of the Siksika, Kainai, Piikani, Îyâxe Nakoda, and Tsuut’ina Nations. We also recognize the Métis Nation of Alberta and honour the Indigenous peoples who have long cared for and built community on these Lands.