Operations Specialist

ableinnovations; Toronto; On-site; CAD 55,000 - 70,000; Full time

Job summary

Able Innovations in Toronto, ON is seeking an Operations Specialist to manage day-to-day office operations, vendor relations, and travel logistics, while supporting grant applications and preliminary HR tasks.

This 100% in‑office role requires 2+ years in operations or admin roles, strong organizational and communication skills, and fluency with Microsoft Office and Google Workspace to keep our startup running smoothly.

Qualifications

• 2+ years of experience in an administrative, office support, or operations role.
• Strong organizational skills with high attention to detail and multi-tasking ability.
• Comfort with basic bookkeeping, data entry, or expense tracking routines.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite and Google Workspace.
• Familiarity with grant tracking, expense management tools, or basic HR screening practices is a strong plus.
• You are tech savvy - you have a natural aptitude for picking up new tools.

Responsibilities

• Office Operations & Logistics: Oversee inventory, order office supplies, manage vendor relationships, and coordinate all travel logistics and accommodations.
• Financial & Grant Support: Log and process basic expense entries, reconcile simple receipts, and assist with grant applications and compliance reporting.
• Health & Safety: Maintain health and safety records, assist with compliance reporting, and help enforce workplace safety protocols.
• HR Support: Assist the hiring team by conducting initial resume reviews, screening candidates, scheduling interviews and candidate onboarding.
• General Administration: Provide cross-departmental support, manage filing systems, and handle ad-hoc administrative tasks as needed.

Skills

Organizational skills

Communication skills

Microsoft Office

Google Workspace

Tech savvy

Education

Bachelor's or higher in Business / Finance / HR or related field

Tools

Grant tracking tools

Expense management tools

Job description

Operations Specialist

Location: Toronto, ON

Type: Full-Time, In-office

Salary Range: $55,000 - $70,000 annual

Vacancy: Existing

Start date: Immediately

Experience: 2+ years of experience in business operations, finance operations, grants administration, or human resource operations in a regulated or technical industry.

Education: Minimum post-secondary degree/diploma in Business, Finance, HR or related field.

Note: Applications will be reviewed on a rolling basis; early applications are encouraged

About Able Innovations:

At Able Innovations, we are pioneering the intersection of robotics, AI, and hospital operations.

Our mission is to transform how healthcare systems move patients through intelligent automation. Our flagship technology, the ALTA Platform, is an AI-powered patient logistics platform that enables safer, smarter, and more efficient patient movement across clinical environments. We are building world-class medical robotics that is helping healthcare providers improve workflow efficiency, reduce caregiver injuries, and deliver a more dignified experience for patients. We are creating a new category within healthcare automation, combining robotics, real-world clinical integration, and intelligent operational systems to solve problems that directly impact millions of patients and frontline workers.

As an early-stage startup, our team moves fast, tackles complex challenges, and works directly on technology that transitions from concept to real-world deployment. Whether in engineering, operations, clinical strategy, or business functions, every team member plays a critical role in shaping the future of healthcare robotics.

If you are excited by breakthrough technology, meaningful impact, and the opportunity to help build a category-defining company from the ground up, we would love to hear from you!

About the Role:

We are seeking a proactive and detail-oriented Operations Specialist to support our core operations and keep our office running smoothly. In this role, you will manage day-to-day office supplies, vendor relationships, and health and safety reporting, while playing a key part in logistics by coordinating seamless travel arrangements. Beyond general administration, you will provide critical support to our programs and team growth by assisting with grant applications and reporting, as well as conducting preliminary HR tasks such as initial candidate reviews and screenings.

This role is 100% in-office, based in Toronto, ON. We are building something tangible, and your presence in the office is vital to maintaining the connective tissue of our culture and operations.

Key Responsibilities:

• Office Operations & Logistics: Oversee inventory, order office supplies, manage vendor relationships, and coordinate all travel logistics and accommodations.
• Financial & Grant Support: Log and process basic expense entries, reconcile simple receipts, and assist with grant applications and compliance reporting.
• Health & Safety: Maintain health and safety records, assist with compliance reporting, and help enforce workplace safety protocols.
• HR Support: Assist the hiring team by conducting initial resume reviews, screening candidates, scheduling interviews and candidate onboarding.
• General Administration: Provide cross-departmental support, manage filing systems, and handle ad-hoc administrative tasks as needed.

Minimum Requirements:

• 2+ years of experience in an administrative, office support, or operations role.
• Strong organizational skills with high attention to detail and multi-tasking ability.
• Comfort with basic bookkeeping, data entry, or expense tracking routines.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite and Google Workspace.
• Familiarity with grant tracking, expense management tools, or basic HR screening practices is a strong plus.
• You are tech savvy - you have a natural aptitude for picking up new tools.

Application Requirements:

Please submit your resume and cover letter as a PDF document with the naming format "ADM2609_Firstname_Lastname". Please also include any relevant projects/portfolios.

Equal-Opportunity Employer Statement:

Able Innovations is proud to be an equal-opportunity employer. We embrace diversity and are committed to creating an equitable and inclusive workplace. All aspects of employment are decided based on qualifications, merit, and business need. We do not discriminate on the basis of race, colour, religion, ethnic origin, marital status, age, place of origin, age, ancestry, physical or mental disability, creed, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, citizenship, record of offenses, veteran status or any other status protected under federal, provincial, or local law.

Hiring Transparency & AI Disclosure:

At Able Innovations, we prioritize a fair and transparent recruitment process. While we use application Q&A to verify basic qualifications, we do not use artificial intelligence (AI) to screen, assess, or select applicants; every application is personally reviewed by a member of our hiring team. During interviews, we may use an automated notetaker to ensure accuracy and we will always ask for your explicit consent before using this tool. Its use is strictly for documentation, not assessment. All final decisions regarding interviews and hiring are made by a human team member.