Operations & Projects Admin for Impact & Growth

WSP Global Inc.; Vaughan; Hybrid; CAD 61.000 - 84.000; Vollzeit

Zusammenfassung

WSP Global Inc. in Canada is seeking an Administrative Assistant to support the Operations Leader, Directors, Managers, and project teams across the Greater Toronto Area.

The role spans administrative, operational, project, and office coordination duties to keep projects on track and business activities running smoothly. You will connect people, projects, and priorities, helping to foster a collaborative and high‑performing environment in a professional, client‑facing setting.

Qualifikationen

• Minimum of 4 years of experience in administrative, project coordination, business operations, or office management.
• Strong organizational and time-management capabilities with ability to manage competing priorities.
• Excellent written and verbal communication skills for professional reports, presentations, and correspondence.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams, SharePoint).
• Experience supporting operational reporting, financial administration, leadership teams, and stakeholders.
• Experience with ERP systems or document management platforms is a plus.

Aufgaben

• Coordinate project setup, budgeting, resourcing, financial administration, and reporting within the ERP system.
• Prepare and maintain reports, dashboards, presentations, performance metrics, and executive updates.
• Support the Operations Leader, Directors, Managers, and Project Managers with business operations and scheduling.
• Prepare, format, and distribute proposals, reports, studies, presentations, and communications.
• Coordinate internal, client, vendor, and leadership meetings, including travel, catering, and AV support.

Kenntnisse

Microsoft Office

Organizational skills

Time management

Communication

Team coordination

Tools

ERP systems

Bluebeam

InDesign

Jobbeschreibung

WSP Global Inc. in Canada is seeking an Administrative Assistant to support the Operations Leader, Directors, Managers, and project teams across the Greater Toronto Area.

The role spans administrative, operational, project, and office coordination duties to keep projects on track and business activities running smoothly. You will connect people, projects, and priorities, helping to foster a collaborative and high‑performing environment in a professional, client‑facing setting.