Engineering Projects Admin Specialist

WSP; Vaughan; On-site; CAD 61,000 - 89,000; Full time

Job summary

WSP is seeking an Administrative Assistant to support our Operations Leader, Directors, Managers, Project Managers, and technical teams across the Greater Toronto Area. This role provides broad administrative, operational, project and office coordination support to ensure efficient delivery of projects and day-to-day business activities.

You will connect people, projects and priorities, prepare reports and presentations, coordinate meetings and travel, manage documentation, and assist with

Qualifications

• Minimum of 4 years of experience in an administrative/operational role.
• Combination of education and relevant professional experience.
• Strong organizational and time-management abilities.
• Excellent written and verbal communication for reports, presentations and documentation.
• Advanced proficiency in Microsoft Office.
• Experience with ERP systems and document management is an asset.
• Valid driver’s license and willingness to travel occasionally.

Responsibilities

• Coordinate project setup, budgeting, resourcing, financial administration, and reporting within ERP to support effective project delivery.
• Prepare dashboards, reports, presentations, performance metrics, and executive updates for business planning.
• Support the Operations Leader, Directors, Managers, and Project Managers with operations, issue communications, action tracking, schedules and priorities.
• Prepare, format, and distribute proposals, reports, studies, presentations, correspondence, and other business documents.
• Coordinate internal, client, vendor and leadership meetings, including scheduling, travel, catering and minutes.
• Support client relationship management, business development activities, proposal submissions, project documentation, and filing.
• Coordinate onboarding/offboarding, workplace access, equipment provisioning, and office operations with IT, facilities and service providers.
• Advance operational efficiency through health, safety, compliance, process improvements and special projects.

Skills

Microsoft Office

Organizational skills

Communication skills

Time management

Education

Relevant education & experience

Tools

ERP systems

Bluebeam

InDesign

Job description

WSP is seeking an Administrative Assistant to support our Operations Leader, Directors, Managers, Project Managers, and technical teams across the Greater Toronto Area. This role provides broad administrative, operational, project and office coordination support to ensure efficient delivery of projects and day-to-day business activities.

You will connect people, projects and priorities, prepare reports and presentations, coordinate meetings and travel, manage documentation, and assist with