Operations Admin & Project Coordinator

WSP Global Inc.; Edmonton; On-site; CAD 67,000 - 88,000; Full time

Benefits offered by this job

Top Canadian employer recognition (202

Flexible work arrangements

Global opportunities

Work-life balance focus

Job summary

WSP Global Inc. is seeking an Administrative Assistant to support our Operations Leader, Directors, Managers, and project teams across Canada. This role emphasizes organization, reporting, and coordination to ensure efficient project delivery and day-to-day business activities.

You will connect people, projects, and priorities while contributing to a collaborative, client-focused, high-performing team environment. A strong background in admin, ERP, and MS Office is essential.

Qualifications

• Minimum of 4 years of experience in an administrative, project coordination, business operations, or office management role.
• A combination of education and relevant professional experience.
• Strong organizational and time-management capabilities, with demonstrated ability to manage competing priorities and deadlines.
• Excellent written and verbal communication skills, including experience preparing professional reports, presentations, correspondence, and business documentation.
• Advanced proficiency in Microsoft Office, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
• Experience supporting operational reporting, financial administration, leadership teams, and a range of internal and external stakeholders.
• Sound judgment, attention to detail, discretion when handling confidential information, and the ability to work proactively both independently and collaboratively.
• Experience with ERP systems, document management platforms, Bluebeam, or InDesign is considered an asset; a valid driver's licence and willingness to travel occasionally are required.

Responsibilities

• Coordinate project setup, budgeting, resourcing, financial administration, and reporting within the ERP system to support effective project delivery.
• Prepare and maintain reports, dashboards, presentations, performance metrics, and executive updates that support operational and business planning.
• Support the Operations Leader, Directors, Managers, and Project Managers with business operations, issue communications, action tracking, schedules, and priority initiatives.
• Prepare, format, and distribute proposals, reports, studies, presentations, correspondence, and other professional business documentation.
• Coordinate internal, client, vendor, and leadership meetings, including scheduling, logistics, travel arrangements, catering, AV support, agendas, minutes, action items, and follow‑up.
• Support client relationship management, business development activities, proposal submissions, project documentation, contract records, filing, and document control.
• Coordinate employee onboarding and offboarding, workplace access, equipment provisioning, and office operations while liaising with IT, facilities, and external service providers.
• Advance operational efficiency by supporting health, safety, compliance, emergency preparedness, process improvements, special projects, and broader business priorities.

Skills

4+ years experience

MS Office

Communication

Organization

Report writing

Travel coordination

Education

Relevant education

Tools

ERP systems

Bluebeam

InDesign

SharePoint

Job description

WSP Global Inc. is seeking an Administrative Assistant to support our Operations Leader, Directors, Managers, and project teams across Canada. This role emphasizes organization, reporting, and coordination to ensure efficient project delivery and day-to-day business activities.

You will connect people, projects, and priorities while contributing to a collaborative, client-focused, high-performing team environment. A strong background in admin, ERP, and MS Office is essential.