Operations Manager

HGS; Waterloo; On-site; CAD 70,000 - 90,000; Full time

Job summary

A leading company in customer service solutions is seeking an Operations Manager to oversee the operational performance of a Contact Center. This full-time role, based in Waterloo, Ontario, entails leading teams, ensuring efficiency, and driving employee engagement while meeting client expectations. The ideal candidate will have strong leadership qualities and experience in a managerial role within the Contact Center industry.

Qualifications

• Bilingual in English and French preferred.
• 3-5 years of managerial experience in a Contact Center.
• Self-motivated with strong organizational skills.

Responsibilities

• Lead day-to-day operations and development of Team Leaders.
• Conduct performance reviews and one-on-one meetings.
• Ensure operational efficiency and client satisfaction.

Skills

Leadership

Communication

Team Dynamics

Problem Solving

Coaching

Change Management

Education

Equivalent combination of education and experience

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

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• This is an onsite position in Waterloo, Ontario
• We do not offer relocation packages

PURPOSE :

The Operations Manager provides leadership to Team Leaders who are responsible for the day-to-day performance and development of a team of Contact Center Associates. The primary objectives are account level Operational efficiency and effectiveness while meeting business / client expectations on an ongoing basis and advocating and supporting the adherence to the company culture and mission. This position requires the incumbent to possess natural leadership abilities as the Operations Manager will create and maintain a positive and creative working environment for staff to ensure retention and employee satisfaction goals are met.

ORGANIZATIONAL PLACEMENT :

This position reports to the Senior Operations Manager or Director.

PRINCIPAL DUTIES AND RESPONSIBILITIES :

• Full accountability for operational delivery of program
• Conduct weekly one on one meetings with direct reports as well as regular team / group level meetings
• Daily review of client measurable KPI’s to ensure monthly performance goals are on target and subsequently make any necessary adjustments
• Training and development of Assistant Operations Manager and / or a team of 6 – 8 Team Leaders
• Act as leader, coach and mentor for Team Leaders in order to achieve / exceed client performance objectives while maintaining a positive employment environment for all team members
• Work with Workforce Management to develop and ensure appropriate staffing level requirements are being met and effectively communicated to all staff on an ongoing basis
• Participate in the talent planning and recruiting process
• Develop, implement and support a proactive site level operating model with processes and procedures to manage daily, weekly and monthly client productivity and quality levels- exceeding clients expectations; contact monitoring, reports, program changes, ongoing training, etc.
• Assist Site Director in preparing and / or reviewing monthly and quarterly client summary reports
• Respond timely to problems and lead resolution efforts and appropriate corrective action
• Participate in scheduled monthly performance meeting with client
• Conduct performance reviews on direct reports
• Identify and implement opportunities to reduce client costs and improve operating performance. Lead or participate in cross-functional teams, projects and continuous improvement initiatives that improve employee performance, morale and leadership skills at the program level
• Work with site departmental leaders to actively communicate, support and reinforce the corporate values and mission statement to all employees
• Assist with needs analysis activities in concert with Quality and Training professionals within the site to identify training opportunities that support continuous performance improvement and career development goals
• Act as point of contact for both Team Leaders and Sr. Manager or Director in their absence.

The above statements are intended to indicate the general nature and level of work being performed by employees within this classification. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of employees assigned to this job. Employees in this job may perform other duties as assigned. In addition to the above, all HGS employees are expected to :

• Promote teamwork and cooperative effort.
• Help train and give guidance to other HGS employees.
• Maintain a clean, safe, and unobstructed work area, and practice good safety habits.
• Provide internal and external customers with the highest quality service.

MINIMUM JOB REQUIREMENTS : (Education, Experience, Skills)

• English and French Bilingual Preferred
• 3-5 years of Contact Center managerial experience within Operations or equivalent combination of education and experience
• Excellent communications skills
• Strong understanding of team dynamics
• Demonstrated leadership and mentoring abilities utilized daily in guiding individuals toward goal achievement using negotiation, teamwork / collaboration, motivation and staff development skills
• Strong coaching, planning and change management skills
• Demonstrated problem solving skills with ability to research issues where solution is not readily apparent
• Intermediate Level Knowledge of Microsoft Word, Excel and PowerPoint.
• Proactive, results-oriented work ethic
• Self-motivated, professional, with an enthusiastic demeanor
• Strong organizational and time management skills
• Able to work in a 24 hour a day, 365 days per year environment
• Satisfactory Criminal Record Check required

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Full-time

Job function

Job function

Management, Administrative, and Customer Service

Outsourcing and Offshoring Consulting

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Operation Manager • Waterloo, Region of Waterloo, Canada