Operations Lead — Administrative Support (12-Month)

University of Ottawa; Ottawa; On-site; CAD 76,000 - 96,000; Full time

Job summary

The University of Ottawa (uOttawa) Faculty of Science seeks an experienced Administrative Leader to manage day-to-day operations of financial, human, physical and material resources within Business Operations, Faculty of Science. You will guide a team to ensure sound management and support long-term planning on campus.

Reporting to the Supervisor of Business Operations, you will oversee budgets, payroll, HR, procurement and processes, while ensuring compliance with policies and effective service

Qualifications

• Advanced knowledge of administration, accounting, financial and human resources principles.
• Minimum 5 years of demonstrated experience in a similar role.
• Knowledge of computer systems and software including financial systems, spreadsheets, databases, Internet and e-mail.
• Experience in supervision.
• Experience participating in strategic planning.
• Experience in planning, analyzing and controlling budgets.
• Experience in analyzing reports.
• Experience in interpreting, explaining and applying policies and regulations.
• Experience working in a unionized environment and interpreting collective agreements.
• Ability to produce high quality work under pressure while meeting strict deadlines.
• Strong interpersonal and communication skills.
• Strong organizational skills.
• Bilingualism – French and English (spoken and written).

Responsibilities

• Budget: Oversee the administration of internally and/or externally-funded budgets to ensure compliance with established policies. Analyze financial statements against budgets for various types of funds to identify and address any inconsistencies.
• Financial: Oversee the ongoing financial transactions for the sector, to ensure best practices and compliance with established policies.
• Human resources: Oversee HR activities for all employee groups of the sector, provide sound advice to managers and liaise with Labour Relations to lead conflict resolution.
• Payroll: Oversee payroll processes to ensure salary accuracy and reconcile expenditures.
• Physical and material resources: Oversee procurement, negotiate pricing, and coordinate with Procurement Services for compliance.
• Processes and procedures: Design and implement new or modify existing work methods and monitor compliance to maximize productivity.

Skills

Budget management

Financial analysis

Supervision

Strategic planning

Policy interpretation

Union experience

Communication skills

Organizational skills

Bilingual FR/EN

Job description

The University of Ottawa (uOttawa) Faculty of Science seeks an experienced Administrative Leader to manage day-to-day operations of financial, human, physical and material resources within Business Operations, Faculty of Science. You will guide a team to ensure sound management and support long-term planning on campus.

Reporting to the Supervisor of Business Operations, you will oversee budgets, payroll, HR, procurement and processes, while ensuring compliance with policies and effective service