Intermediate Administrator, Finance

University of Ottawa; Ottawa; On-site; CAD 50,000 - 65,000; Full time

Benefits offered by this job

None

Job summary

The University of Ottawa invites applications for a Finance support role within the Accounts Payable team. Reporting to the Associate-Supervisor of Finance, the incumbent will perform a variety of transaction processing, verification, and reporting tasks to support day-to-day financial operations while ensuring compliance with policies.

The role requires at least two years of related experience, strong organizational and communication skills, and bilingual proficiency in French and English.

Qualifications

• Knowledge of administration and accounting principles normally acquired through postsecondary studies in a related discipline or an equivalent combination of education and work experience
• Minimum 2 years of demonstrated experience in a similar role
• Knowledge of computer systems and software including financial systems, spreadsheets, databases, Internet and e-mail
• Experience in interpreting, explaining and applying policies and regulations
• Experience in producing reports
• Ability to produce high quality work under pressure while meeting strict deadlines
• Strong interpersonal and communication skills
• Strong organizational skills
• Bilingualism - French and English (spoken and written)

Responsibilities

• Process supplier invoices, data entry, record keeping, and reconciliation for AP.
• Verify data integrity and compliance with policies and regulations.
• Provide information to employees and suppliers on procurement and financial processes.
• Maintain filing and records management to preserve confidentiality.
• Write and maintain internal procedure manuals.
• Prepare simple to moderately complex finance reports on a scheduled and ad-hoc basis.

Skills

Interpersonal skills

Communication

Organizational skills

Bilingual French & English

Policy interpretation

Reporting

Education

Postsecondary studies in related discipline

Equivalent combination of education and work experience

Job description

Position Purpose:

Reporting to the Associate-Supervisor of Finance, the incumbent will perform a variety of activities to support the financial operations of the sector while ensuring compliance with related policies and procedures. Assist with other administrative functions as required.

In this role, your responsibilities will include:

• Financial transactions: Perform activities such as data entry, supplier invoices processing, record keeping, verification and reconciliation to support ongoing financial operations of Accounts Payable team while ensuring compliance with established policies. Identify inconsistencies and take appropriate corrective action to ensure both the integrity of the data and compliance with all relevant policies and regulations.
• Information and client service: Provide information to employees of the sector and suppliers on various procurement and financial processes, deadlines and policies.
• Records management: Maintain an effective filing and records management system to preserve confidentiality of the records and ensure that complete and accurate documentation is available for future reference or audit purposes.
• Documentation: Write and maintain procedure manuals for internal use on procedures, processes and systems related to the incumbent's responsibilities.
• Reporting: Provide various simple- to moderately-complex reports, on a scheduled as well as ad-hoc basis, on financial transactions, accounts, and budgets of the sector as requested to support ongoing operations and strategic planning.

What you will bring:

• Knowledge of administration and accounting principles normally acquired through postsecondary studies in a related discipline or an equivalent combination of education and work experience
• Minimum 2 years of demonstrated experience in a similar role
• Knowledge of computer systems and software including financial systems, spreadsheets, databases, Internet and e-mail
• Experience in interpreting, explaining and applying policies and regulations
• Experience in producing reports
• Ability to produce high quality work under pressure while meeting strict deadlines
• Strong interpersonal and communication skills
• Strong organizational skills
• Bilingualism - French and English (spoken and written)

Key Competencies at uOttawa:

• Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
• Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
• Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
• Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact [e-mail] to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advan