Human Resources Administrator

Northern Strands Group of Companies; Saskatoon; On-site; CAD 50,000 - 75,000; Full time

Benefits offered by this job

Health and dental benefits

Wellness program

Employee assistance program

Job summary

Northern Strands Group of Companies is seeking a meticulous Human Resources Administrator to support the HR Department across recruitment, onboarding, and policy administration. You will manage employee files, assist with hiring processes, and handle benefits and HRIS data with confidentiality.

The role requires strong organizational skills, proficiency with Microsoft Office 365, and the ability to communicate effectively in English.

Qualifications

• Minimum one year of HR or administrative experience.
• Proficiency in Microsoft Office 365 applications (Outlook, Word, Excel).
• Ability to handle multiple priorities and work under time-sensitive deadlines.
• Maintain confidentiality and exercise discretion with sensitive information.

Responsibilities

• Support full-cycle recruitment and onboarding in partnership with hiring managers.
• Post job ads on company platforms and third-party boards.
• Assist with HR documentation, pre-screens, interviews, reference checks, and orientation.
• Administer group benefits, RSP, and other employee programs.
• Maintain HRIS records and employee files; respond to HR inquiries.

Skills

Interpersonal skills

Time management

Communication

Notetaking

Confidentiality & integrity

Education

HR/Business degree or diploma

Tools

Microsoft Office 365

Job description

Northern Strands Group of Companies provide an all-inclusive solution for construction, mining, engineering, equipment, and supply requirements with top-notch craftsmanship, cutting-edge innovation, and dedication to health, safety, environment, and community. We are proudly Canadian, and globally capable.

Our diverse Group of Companies consists of Northern Strands, Fortis Mining, Engineering, & Manufacturing, and Certified Sales & Rentals comprising 15 divisions ranging from rigging/lifting products, fall protection, suspended access, agri-business field services, electrical services, and safety training to mining site services, fabrication, rentals, repairs, testing and recertification. This diversity provides an exciting environment with the opportunity to work with our employees and managers in every division.

Northern Strands is growing, and we're on the lookout for a passionate, detail-driven Human Resources Administrator, whose primary responsibility is to support the HR Department and the Group of Companies by providing administrative support for all HR-related activities and documentation, assisting with employee relations and inquiries, and facilitating hiring and onboarding processes. The HR Administrator is accountable for ensuring accuracy and maintenance of all employee files and handling all aspects of the employment relationship with the highest level of confidentiality and integrity. Northern Strands is a proud Saskatchewan-based company known for our innovation, integrity, and deep ties to the communities we serve.

Why You’ll Love Working Here

• Collaboration - complementary Group of Companies servicing the mining and construction industries
• Innovation- if it doesn’t exist, we will engineer and manufacture it
• Excellence - be a part of an industry leader in quality, safety, & integrity
• Culture - a diverse team that values collaboration, innovation, and community

What You’ll Be Doing

• Assist the full cycle recruitment and onboarding processes, including partnering with hiring managers to ensure consistency
• Complete job postings on company recruitment platforms, company website, and third-party job posting boards
• Assist with all HR-related items including but not limited to:
  • Completing applicant pre-screens, arranging interviews, facilitating interviews, assisting hiring manager with screening and selection processes
  • Informing applicants of position details, including working conditions, benefits, and job duties
  • Contacting references and performing background checks on applicants
  • Liaising with HSE Department regarding pre-employment testing, safety orientations, and employee training requirements prior to start date
• Prepare offer letters and employment contracts, with assistance of Management
  • Distribute employment offer upon approval from HR Manager
  • Provide new hire with necessary information to prepare for first day and hire-on paperwork
• Conduct employee on-boarding and orientation process for all new hires
• Group Benefit policy administration, including enrolment, changes, and terminations
• Administer employee benefit profile, health & wellness spending account, group RSP, and all other employee related items
• Respond to internal and external HR related inquiries or requests; provide assistance and guidance where required
• Create and revise job descriptions and job adverts
• Create and revise corporate policies and procedures, and other HR related items, as requested
• Manage employee files and create solutions for improvement and efficiencies
• Support other administrative tasks and special projects assigned by the HR Manager
• Participate in and support continuous improvement solutions for the department
• Manage and update HR calendar and database; maintain all tracking spreadsheets for each new hire, transfer, termination, or update of information
• Attend and provide company representation at human resources and industry conferences, as required
• Attend and provide company representation at job fairs and other career-building events, as required
• Participate in the implementation and maintenance of HRIS system
• Provide support and direction to other departments, when required
• Maintain professional ethics, integrity, and confidentiality in all situations
• Maintain compliance with federal, provincial, and local employment laws and regulations, as well as company policies, practices, and procedures
• Perform other duties as assigned

What You Bring To The Table

• Certificate, diploma, or degree in Human Resources, Business Administration, or related field from an accredited institution considered an asset
• Minimum one (1) year of human resources or administration related work experience preferred
• Industry-related experience would be considered an asset
• Proficiency in Microsoft Office 365 applications (Outlook, Word, Excel, etc.) is required
• Able to handle competing priorities simultaneously; work well under pressure with time-sensitive deadlines
• Excellent interpersonal skills to handle employees at all levels in the organization, sometimes in difficult or stressful situations
• Maintain confidentiality, exercise judgement and discretion when dealing with employees and sensitive situations
• Strong notetaking/minutes skills and synthesis of information
• Proficiency in Microsoft Office 365 applications (e.g., Word, Excel, Outlook) is required
• Strong organizational skills with attention to detail
• Strong time-management skills
• Strong ability to communicate effectively in English, both verbally and in writing
• Ability to handle competing priorities simultaneously; work well under pressure with time-sensitive deadlines
• Possess a positive and professional attitude, set a high standard, and convey professionalism at all times
• Any valid safety-related training certificates would be considered an asset (i.e., WHMIS, forklift, fall protection, etc.)
• Any equivalent combination of training, education, and experience that provides the required skills, knowledge, and abilities

What We Offer

• Support in your career development aspirations
  • Access to courses, certifications, and training programs
  • Mentorship opportunities with experienced professionals and journeypersons
  • Discover pathways for advancement within Northern Strands Group of Companies
• Health and Wellness
  • Employee group benefits including health, dental, vision, short- and long-term disability, and life insurance
  • Employee perks including wellness and fitness membership discounts
  • 24/7 access to free short-term counselling services through our Employee & Family Assistance Program
• Compensation Rewards
  • Competitive wage based on qualifications and experience
  • Company-matched RSP to help you plan your future
• An inclusive culture that values innovation, safety, and continuous learning
  • Ergonomic workstations
  • Team building events and community fundraisers
  • Commitment to diversity, equity, and inclusion

Northern Strands Group of Companies is an equal opportunity employer.

We thank all applicants, however only those selected to continue the recruitment process will be contacted.