Operations Coordinator

Brinlow Partners; Vancouver; On-site; CAD 42,000 - 64,000; Full time

Job summary

Brinlow Partners in Vancouver is seeking an Operations Coordinator to support planning, alignment and delivery of daily operational tasks across the business. You will work with management, facility teams and external vendors to keep workflows on track, monitor timelines and improve office processes for greater efficiency.

If you enjoy organizing, coordinating across departments and driving practical solutions, we'd love to hear from you.

Qualifications

• Experience in operations support or administrative coordination.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Ability to work with multiple internal teams and external vendors.
• Detail-oriented with a practical problem-solving approach.
• Willingness to learn new software and databases.
• Qualifications in business administration or operations management are advantageous.

Responsibilities

• Assist with planning, coordinating and supporting daily operations across different business units.
• Develop and maintain operational rosters, facility schedules, resource lists and task trackers.
• Work closely with internal teams and department leads to keep operations on schedule.
• Coordinate team briefings, agendas, notes and follow-up on action items.
• Monitor workflow milestones, deadlines and deliverables; inform stakeholders.
• Identify bottlenecks and supply risks; help develop practical solutions.
• Liaise with external vendors and facility service providers.
• Support implementation of new office software and safety procedures.
• Review and improve existing processes to boost workplace efficiency.
• Prepare facility updates, reports and administrative documentation.
• Track resources, equipment logs and supply expenses.
• Maintain accurate records and fulfill operational requests.
• Support departments with resource management.
• Assist with facility improvement initiatives and special projects.

Skills

Operations support

Administrative coordination

Logistics

Customer service

Time management

Organizational skills

Verbal and written communication

Team collaboration

Education

Business administration

Operations management

Tools

Microsoft Office

Excel

Word

PowerPoint

Job description

If you're someone who enjoys keeping daily business activities on track, working with different departments and seeing operational workflows run smoothly from start to finish, this could be a great opportunity for you.

As our Operations Coordinator, you'll play an important role in supporting the planning, alignment and delivery of operational tasks across the business.

Working closely with management, internal facility teams and external vendors, you'll help keep daily workflows organised, monitor department output, manage timelines and ensure everyone is working towards the same efficiency goals.

What You'll Be Doing

• Assist with planning, coordinating and supporting daily operations across different business units.
• Develop and maintain operational rosters, facility schedules, resource lists and task trackers.
• Work closely with internal teams and department leads to ensure daily operations stay on schedule.
• Coordinate team briefings, prepare agendas, record operational sync notes and follow up on pending action items.
• Monitor workflow milestones, facility deadlines and operational deliverables, keeping stakeholders informed of status updates.
• Identify potential scheduling bottlenecks, supply risks and operational issues, helping develop practical solutions.
• Liaise with external vendors, facility service providers and utility partners as required.
• Support the implementation of new office software, safety procedures and operational initiatives.
• Assist with reviewing and improving existing operational processes to increase overall workplace efficiency.
• Prepare facility updates, operational reports, resource summaries and administrative documentation.
• Track office resources, equipment logs and operational supply expenses where required.
• Maintain accurate administrative records and ensure all operational requests are completed and followed through.
• Support different departments with their resource management and administrative requirements.
• Assist with general facility improvement initiatives and special operational projects as they arise.

Ideally, you'll have:

• Previous experience in operations support, administrative coordination, logistics, customer service or a similar role, although motivated entry-level candidates are encouraged to apply.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• Confidence working with different internal teams, department heads and external suppliers.
• The ability to juggle multiple administrative tasks, manage competing operational priorities and meet deadlines.
• Great attention to detail and a practical approach to operational problem-solving.
• A proactive attitude and willingness to take initiative across office workflows.
• Confidence using Microsoft Office, particularly Excel, Word and PowerPoint.
• The ability to learn new office management software and operational databases.
• A positive, adaptable attitude and willingness to get involved wherever needed across the business.
• Qualifications in business administration, operations management or a related field would be an advantage but are not essential.

Why Join Us?

• Variety in your work: Get involved in operational projects across different teams, facility departments and business functions.
• Hands-on experience: Build practical administrative and operational management skills while working on active business initiatives.
• Career development: Learn from experienced operations managers and develop your confidence in managing complex workflows.
• Supportive team: Work with people who value collaboration, clear communication and getting things done efficiently.
• Opportunity to contribute: Bring your ideas, identify workflow improvements and help shape better ways of working.
• Room to grow: Develop your skills and take on more operational responsibility as your experience grows.

If you're looking to build your career in operations coordination and enjoy a role where you can learn, contribute and make a real impact on daily business activities, we'd love to hear from you.