Operations Coordinator

QuadReal Property Group; Vancouver; On-site; CAD 64,000 - 68,000; Full time

Benefits offered by this job

Performance-based incentive plan

Comprehensive health benefits

Pension plan

Paid time off

Job summary

QuadReal Property Group in Vancouver is seeking an Operations Coordinator to support the Vancouver Operational Excellence Team and report to the General Manager.

You will assist property teams and capital projects, manage admin tasks, leases, POs, invoicing, and project reporting while upholding QuadReal's sustainability and CSR commitments. 1+ year admin experience preferred; urban land/real estate background ideal.

Qualifications

• 1+ years of administrative experience with general accounting knowledge.
• Strong written and verbal communication; ability to handle confidential information.
• Experience in real estate or related internships is an asset.

Responsibilities

• Provide support for landlord’s work, tenant improvements, and capital projects.
• Administrative support to GM, Director and VP, Office Vancouver as required.
• Develop operating procedures and ensure regulatory requirements are met.
• Coordinate communications for scheduled maintenance, site visits, and notices.
• Read leases to understand landlord and tenant commitments and timelines.
• Create POs, code invoices, track AR and monthly parking revenue.
• Ensure monthly project status updates to the team (GM/Director/VP).
• Assist with environmental assessments and reporting.
• Schedule loading dock/elevator bookings during tenant improvements.
• Record projects in Construction Manager and keep forecasts up to date.
• Track service contracts and assist with RFPs.
• Update quarterly presentations with accurate information.
• Support QuadReal’s environmental sustainability and CSR commitments.
• Perform other duties as assigned.

Skills

Relationship Skills

Organizational Skills

Computer Skills

Education

Post Secondary Education in Urban Land/Real Estate

Tools

Yardi Accounting System

Microsoft Office

AI programs

Job description

About QuadReal Property Group

QuadReal Property Group is a global real estate investment, development and operating company headquartered in Vancouver, British Columbia. Its assets under management are $98.5 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities globally for investments in equity and debt in both the public and private markets. QuadReal invests directly through operating platforms in which it holds an ownership interest and via programmatic partnerships.

QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.

QuadReal: Excellence lives here.

www.quadreal.com

Role Description:

Working as part of the Vancouver Operational Excellence Team, the Operations Coordinator will report directly to the General Manager. The successful incumbent will be responsible for providing support to Property Teams and Capital Projects teams.

Responsibilities:

• Provide support for landlord’s work, tenant improvement work and capital projects within the downtown Vancouver Office Portfolio.

• Administrative functions relating to providing support to the General Manager, Director and Vice President, Office Vancouver where required;

• Assist with the development of appropriate operating procedures and ensuring legislative or regulatory requirements are adhered to;

• Work with development, capital projects and operations team to professionally draft communications and assist with the coordination of activities with respect to scheduled maintenance, site visits, daily correspondence, other notices as required;

• Read and understand leases to understand landlord’s work commitments, tenant commitments and timelines.

• Provide support to Property teams with the creation of POs, coding invoices, tracking AR and monthly parking revenue.

• Ensure monthly updates on status of projects is delivered to property team, GM, Director and VP, Office

• Assist with environmental assessments and reporting;

• Assist with the scheduling of loading dock and elevator bookings during construction of tenant improvements;

• Prepare CEARS and circulate for signatures.

• Ensure projects are properly recorded in Construction Manager and forecasts are kept up to date.

• Track service contracts and assist Procurement with RFPs.

• Update quarterly presentations and ensure all property teams have updated accurate and consistent information.

• Embrace and pro-actively support the QuadReal culture of environmental sustainability, and corporate and social responsibility;

• Perform other duties as assigned from time to time based on needs, training, knowledge, and capabilities

Experience and Qualifications:

• Relationship Skills - Superior oral and written communication and presentation skills; ability to develop and sustain cooperative working relationships, ability to exercise confidentiality. Professional phone manner, customer service oriented.

• Organizational/Multi-Task Skills - A highly organized individual who has an eye for detail and accuracy. Ability to allocate one’s time effectively, work under pressure and manage tight deadlines.

• Computer Skills - Advanced skills in Microsoft Office programs and Yardi Accounting System, MS Powerpoint, and AI programs.

• Education – Post Secondary Education with a focus in Urban Land or similar real estate focus.

• Experience - 1+ years of administrative experience with general accounting knowledge. Industry knowledge or previous internships in the industry is an asset.

The expected annualized base salary range for this role is $64,000 – $68,000.

Based on the position, QuadReal offers a competitive total rewards package in addition to the base pay, which may include

• a performance-based incentive plan
• comprehensive health & dental benefits
• pension plan
• paid time off

The actual salary offered will take into consideration a wide array of factors including, but not limited to, the individual’s skill, experience, education and training, the market compensation of the role, and the consideration to internal equity.

We value diverse experiences and perspectives. Even if your skills don’t align 100% with the listed qualifications or salary range, we encourage you to apply – you may be a great fit for this role or others in our community. Applicants may also be considered for alternative positions within the organization where their qualifications and experience align more closely with available opportunities.

We use artificial intelligence (AI) technology — alongside human review — to assist in screening and assessing applicants for this position. Our recruitment team remains involved in all decisions.

Candidates must be legally authorized to work in Canada as the company does not provide work permit sponsorship for this role.

Note to Recruiters: QuadReal does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to QuadReal, directly or indirectly, will be considered QuadReal property. QuadReal will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for engaged services to submit resumes.

QuadReal Property Group will provide reasonable accommodation at any time throughout the hiring process for applicants with disabilities or for those needing job postings in an alternate format. If you require accommodation, please advise the Talent Acquisition team member you are working with and include the following: Job posting #, your name and your preferred method of contact.

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