Operations and Project Coordinator, Emergency Response

GFL Environmental Inc.; Timmins; On-site; CAD 65,000 - 85,000; Full time

Job summary

A leading company in environmental services seeks an Operations and Project Coordinator to support their Emergency Response team. The successful candidate will manage project tracking, assist with communication and invoicing, and ensure customer satisfaction in an administrative capacity. Applicants should possess strong organizational skills, effective communication abilities, and a background in project coordination.

Qualifications

• Minimum 2 years experience in a corporate environment as Project Coordinator/Administrative.
• Strong communication skills (verbal and written).
• Must possess a valid G Class license.

Responsibilities

• Track ER projects and maintain information on Spill Summary daily.
• Assist ER Managers with job scheduling and client communication.
• Create quotes for ER response cleanups and manage project files.

Skills

Communication

Attention to detail

Customer service

Organizational skills

Multi-tasking

Education

Post-secondary education, college / university degree

Tools

MS Office Suite

Job description

GFL is looking for a operations and project coordinator to join and support our Emergency Response team in Northern Ontario.

Key Responsibilities:

• Track ER projects and maintain all information required on the Spill Summary for each BU daily
• Assist ER Managers with scheduling remediation jobs with clients
• Communicate and update customers as needed with job information, invoice questions, requesting PO’s, etc.
• Set up of new customers in OMS
• Provide daily cost updates for ongoing projects
• Obtain acceptance at local landfills or GFL disposal facilities for waste from spill cleanups
• Organize 3rd Party requirements as needed
• Obtain permits if required. ie) encroachment permits with MTO, local municipality permits
• Create quotes for ER response cleanups and remediation jobs
• Request Purchase Orders from AP for subcontractors and materials purchased
• Maintain project files on the S drive as well as in OMS
• Maintain up to date CSA Master Pricing Templates for contract customers.
• Invoice each ER projects for BU’s including any interco required to other BU’s
• Manage ER Staff expenses/receipts in Workday as their delegate
• Complete all month end requirements. Addressing unbilled work orders, complete spill summary, prepare next month’s spill summary, etc.
  
  

Knowledge, skills and competencies:

• Post-secondary education, college / university degree preferably in a related area of study.
• Minimum 2 years of experience working in a corporate environment in a Project Coordinator/Administrative.
• Strong communication skills (both verbal and written).
• Demonstrated excellence within a highly administrative role with extreme attention to detail and accuracy.
• Excellent customer service skills, both over the phone, in-person, and through email.
• Excellent skills using MS Office Suite
• Ability to multi-task while balancing several work projects at the same time.
• Reliable and trustworthy, with a strong awareness of confidentiality within the workplace.
• Extremely organized in his/her approach to document control and administrative functions.
• Must be a highly motivated, service minded and team-oriented individual.
• Must be flexible and willing to perform other duties as required
• Ability to work under pressure and in a fast-paced environment
• Valid G Class license
  
  

#GFLTalent

We thank you for your interest. Only those selected for an interview will be contacted.

GFL is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, please contact [e-mail]