Operations Administrator: Project Coordination Pro

Ellison Institute of Technology; Town of Oxford; On-site; CAD 56,000 - 65,000; Full time

Benefits offered by this job

Salary £30–35k

Travel allowance

Bonus

Pension

Private Medical Insurance

Life Assurance

Income Protection

Employee discounts

Cycle to Work

Nursery Salary Sacrifice

Electric car scheme

Family Planning

Neurodiversity support

Coaching & Therapy

Job summary

Ellison Institute of Technology (EIT) in Oxford is seeking an experienced Operations Administrator to provide reliable, high-quality behind-the-scenes support in a fast-paced environment. You will help manage competing milestones, priorities and deadlines with discretion, communicate with colleagues and external contacts, and use administrative and digital skills to support effective ways of working.

You will contribute to coordinating and delivering team projects, maintaining information across

Qualifications

• Experience delivering high-volume admin and project coordination under deadlines.
• Autonomous and exceptionally organised with multiple projects and tight timelines.
• Excellent attention to detail and data accuracy.
• Experience using databases/CRMs and reliable data entry.
• Technically proficient and quick to learn new MS Office tools.
• Strong written and verbal communication, representing the organisation well.
• Discretion and understanding of data privacy requirements.

Responsibilities

• Support the Operations Manager and Operations Coordinator in their roles.
• Provide general administrative support across the team, including meeting scheduling and note-taking.
• Support multiple functional areas during peak periods as directed by priorities.
• Identify and implement improvements to admin processes and workflows.
• Track timelines and tasks in project management tools and update stakeholders.
• Collaborate to administer, test, and improve systems during UAT sprints; maintain CRM and data accuracy.
• Conduct data collection and research to facilitate continuous improvement.
• Help create, review and maintain team guides and workflow documentation.
• Assist with recruitment, onboarding and training for volunteers and temporary staff.
• Coordinate planning and logistics for meetings and events.

Skills

Administration

Project coordination

Organisational skills

Data entry

MS Office

Communication

Discretion

Data protection awareness

Tools

CRM systems

Asana

Jira

Salesforce

MS Excel

Job description

Ellison Institute of Technology (EIT) in Oxford is seeking an experienced Operations Administrator to provide reliable, high-quality behind-the-scenes support in a fast-paced environment. You will help manage competing milestones, priorities and deadlines with discretion, communicate with colleagues and external contacts, and use administrative and digital skills to support effective ways of working.

You will contribute to coordinating and delivering team projects, maintaining information across