Operations Administrative Assistant (Summer Student)

J.D. Irving, Limited; Riverview; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a detail-oriented administrative support professional to join their Operations team. In this dynamic role, you will be responsible for organizing and collecting content from various departments, assisting with survey data reporting, and managing the CSI survey platform. The ideal candidate will thrive in a fast-paced environment, possess excellent communication skills, and have a collaborative spirit. If you are a self-starter with a keen eye for detail and the ability to multitask effectively, this is the perfect opportunity to make a significant impact in a supportive team setting.

Qualifications

• Experience in a similar role is an asset.
• Proficient in Microsoft Office and design programs.

Responsibilities

• Collect and organize content for communication needs.
• Assist with translating internal communication messages.
• Manage the CSI survey platform and collect data.

Skills

Excellent communication skills

Attention to detail

Ability to multitask

Independence

Interpersonal skills

French language

Tools

MS Word

Excel

PowerPoint

Outlook

D365

Adobe Creative Suite

Job description

The role involves providing administrative support to the Operations team, which includes collecting and organizing content from various departments. Additionally, the position requires assisting with collecting survey responses, data reporting, managing the CSI survey platform, processing purchase orders, translating internal communications, and other administrative duties as assigned.

Qualifications

• Excellent communication skills.
• Comfortable working in a fast-paced, ever-changing environment.
• Can work independently with high attention to detail and a sense of urgency.
• Ability to multitask and manage deadlines and priorities.
• High attention to detail and well organized.
• Self-starter able to work with limited supervision.
• Excellent interpersonal skills and collaborative spirit.
• Proficient knowledge in MS Word, Excel, PowerPoint, and Outlook.
• French would be considered an asset.
• Experience in a similar role is an asset.
• Experience with D365 and Microsoft Office is considered an asset.
• Experience using Adobe Creative Suite (InDesign, Photoshop, Illustrator, etc.)

Responsibilities

• Collect and organize content from multiple company departments to be redistributed for various communication needs on a weekly and monthly basis using various design programs.
• Assist with translating our internal communication messages and documents.
• Collect data for reporting from various areas of the business.
• Assist with management of the CSI survey platform: this may include granting/removing user access, troubleshooting user issues, and communicating with our survey platform partner.
• Other administrative duties as assigned.