Moncton Medical Education Administrative Coordinator (MECM) (N-B) PCN 1005134

Horizon Health Network; Moncton; On-site; CAD 41,000 - 59,000; Full time

Job summary

An established industry player in healthcare is seeking a Medical Education Administrative Coordinator to enhance the educational experience at their Moncton location. This exciting role involves coordinating training sessions, managing communications, and ensuring compliance with accreditation requirements. The ideal candidate will thrive in a collaborative environment, possess strong organizational skills, and have a background in educational administration. With a focus on making a significant impact in the lives of New Brunswickers, this position offers a competitive salary and various benefits, including paid time off and a remote work policy based on eligibility. Join a passionate team dedicated to quality education and patient care.

Benefits

Paid time off

Sick benefits

Employer paid contributions to pension plan

Remote work policy based on eligibility

Qualifications

• 1-3 years experience in academic program activities in a university environment.
• Knowledge of Microsoft Office and minute-taking required.

Responsibilities

• Collaborate with colleagues to schedule training for undergraduate learners.
• Maintain database of trainees and attendance data using One-45.

Skills

Effective communication skills

Organizational skills

Minute-taking

Ability to work independently

Ability to work in a team

Education

High school diploma

University courses in business administration or related field

Tools

Microsoft 365

One-45 (web-based education tool)

Job description

Moncton Medical Education Administrative Coordinator (MECM) (N-B) PCN 1005134

Location: Moncton area (Horizon), Management and Business Professional - Moncton Area, New Brunswick - Temporary Full Time

Competition #: 125553 External

Posted: February 3, 2025

Closes: February 16, 2025 at 11:59 pm Atlantic Standard Time

Anticipated Start Date: February 21, 2025

Anticipated End Date: December 31, 2025

Location: Medical Education (Moncton)

Medical Staff ~ The Moncton Hospital ~ Moncton ~ Horizon Health Network ~ Health Network

Job Classification: Non Bargaining

Job Classification Type: Management and Non-Bargaining

Job Type: Temporary Full Time

FTE: 1

Schedule: Day, Subject to change due to operational requirements

Language Requirement: English Essential

Salary: 41,392 to 58,318 per year (Pay Band 1) (Based on 37.5 hours per week)

This is the life-changing opportunity you’ve been looking for.

Horizon Health Network in beautiful New Brunswick is looking for a Medical Education Administrative Coordinator to join our team!

Horizon Health Network (Horizon) is seeking an independent, enthusiastic, and energetic individual to join our team as a Medical Education Administrative Coordinator. The ideal candidate will have experience with Microsoft 365, effective communication skills, and a background in an educational or administrative role.

Why should you work here?

Working for Horizon gives you a career that provides an east coast lifestyle and the chance to make a big difference in the lives of New Brunswickers. This position comes with competitive salary, paid time off, sick benefits, employer paid contributions into our government pension plan, and remote work policy based on eligibility status.

Who you are?

The Medical Education Administrative Coordinator is integral to the delivery of the university programs; they must maintain a thorough knowledge of site, departmental, facility, faculty, university and national associations’ policies and procedures ensuring that the accreditation requirements are met. This person will work collaboratively with all medical education staff and learners to ensure success of all undergraduate and postgraduate programs. This may involve cross coverage with other administrative staff.

Minimum Qualifications:

• Experience (1-3 years) in academic program activities in a university environment.
• Graduation from high school supplemented by university courses in business administration or a related field; or any equivalent combination of experience and training.
• Knowledge of Microsoft Office is required.
• Minute-taking and meeting support and coordination experience is required.
• Experience working with students and/or in a learning environment is required.
• Flexibility in time is required to meet the duties of this position.
• Ability to communicate effectively both orally and in writing is required.
• Ability to communicate information to small and large groups.
• Able to create and maintain working relationships with internal and external partners, agencies, and universities.
• Ability to work independently with little or no supervision.
• Able to work well with others in a team environment.
• Able to work well under stressful situations.
• Able to make daily, routine competent decisions.
• Organizational skills are required.
• Good previous work and attendance record is required.
• High regard for confidentiality.

Written and spoken competence in English is required.

What will you do?

Reports to the HHN Regional Manager, Medical Education New Brunswick. The person is responsible to:

• MUN Site Director, Moncton
• Family Medicine Site Director
• Local and Regional Medical Education Leadership

Primary Responsibilities

• Receive, view, and circulate communications to appropriate faculty and learners as required.
• Collaborate with Medical Education Office colleagues and respective departments to schedule training for undergraduate Memorial University learners.
• Ensure department orientation materials and packages are reviewed, updated and available to the learners when required.
• Develop reports as requested, on student, faculty, and departmental participation.
• Coordinates scheduling of Practice-Based Small Group Learning Sessions, FM Rounds, didactic teaching sessions, simulation and other education sessions as required. Uploads materials on One-45 (web-based education tool), distributes materials, circulates notices and maintains record of attendance.
• Maintains database of trainees including attendance data using One-45 web-based evaluation system as well as other university systems.

Secondary Responsibilities

• Maintains administrative and academic calendar as required.
• Locates and compiles information and formats reports, graphs, tables, records and other sources of information for curriculum tracking.
• Performs routine office procedures; photocopies, faxes, receives and relays messages; files require for information; receives and directs visitors; documents complaints.
• Exchanges routine information in an appropriate manner requiring good oral and written communication skills.
• Administer NBME or other required examinations.
• Coordinates room bookings, meals services, speakers, accommodations, audio-visual aides, and invitations for education sessions as instructed.
• Responsible for ordering office supplies as needed.
• Ensure learner call schedules are posted as required.
• Prepares and circulates agendas, reports, and necessary documents at all committee levels including ad hoc and working committees including: Medical Education Office Meetings, Family Medicine Cabinet Meeting, Curriculum Meeting, Ad Hoc and Working Committees as required.
• Records and transcribes accurate minutes of proceedings.

Horizon Health Network (Horizon) only accepts on-line applications.

About Horizon’s Recruitment Process

We thank all applicants who apply; however, only those selected for further consideration will be contacted. All interested applicants are encouraged to apply as an equivalent combination of education, training and experience may be considered.

Horizon’s recruitment screening process may include language proficiency testing, clerical testing and/or behavioral assessment. If you are selected for testing, you will be contacted via the email address provided on your application. The official results will be shared with the candidate, Human Resources and the requesting manager electronically and language results will be placed on the personnel file for Horizon’s hiring purposes.

Diversity Statement

Horizon is committed to enhancing our diverse and inclusive environment for our employees and patients. We believe in a healthcare system that equally supports all people regardless of race, ethnicity, national origin, social background, religion, gender identity or expression, age, disability, or sexual orientation. An environment based on a commitment to diversity and inclusion supports our goal of safe and quality patient care.