Operations Administrative Assistant (2453)

Northern Alberta Institute of Technology; Edmonton; Hybrid; CAD 48,000 - 63,000; Full time

Job summary

An established educational institution is seeking a self-motivated individual to provide vital administrative support within the School of Health and Life Sciences. This role requires a proactive attitude, strong organizational skills, and the ability to work effectively in a fast-paced environment. The successful candidate will collaborate with various stakeholders, manage calendars, and contribute to enhancing the student experience through continuous improvement initiatives. Join a dynamic team that values respect, collaboration, and personal growth, while enjoying a comprehensive benefits package and a flexible work environment.

Benefits

Comprehensive benefits package

Paid time off between Christmas and New Year's

Flexible work environment

Professional and personal growth opportunities

Qualifications

• Strong organizational skills and effective time management are essential.
• A proactive attitude and willingness to learn are highly valued.

Responsibilities

• Provide administrative support for school leadership and program staff.
• Coordinate and organize school events and meetings.
• Engage in continuous improvement initiatives for student experience.

Skills

Willingness to Learn

Adaptability

Self-Starter

Team Player

Strong Organizational Skills

Effective Problem-Solving Skills

Microsoft Office Suite

Education

Certificate or Diploma in Business

Office Administration

Tools

PeopleSoft

Job description

In order to ensure your application is received by NAIT for thorough review and consideration, please apply directly through our Careers site at www.nait.ca/careers

The School of Health and Life Sciences is looking for a self-motivated individual with a great attitude to provide administrative support for the school’s leadership and program staff. As the successful candidate, you will be confident in working independently and interacting with staff, students, and other stakeholders. You will exercise good judgment, have the ability to adapt to change and be skilled in multi-tasking in a fast-paced environment. Strong time-management skills and an aptitude for flexibility and life-long learning will be necessary; as will, excellent communication and interpersonal abilities.

Key Responsibilities:

• Communicates and participates as a team with school and program leadership, other Operations and Program Administrative Assistants, and other SHLS staff to ensure quality and consistent processes for the programs/business functions in the school.
• Coordinating and organizing school and program leadership commitments with calendar and meeting invites.
• Provide administrative support for standing school and program meetings as required.
• Provide administrative support for student placement processes and preceptor education initiatives.
• Plan and organize school and program events.
• Collaborates with other SHLS staff to identify and engage in continuous improvement initiatives for administrative opportunities to enhance all facets of the student experience which may include strategic enrolment management, waitlists, course, and section management.
• Other duties as assigned.

Skills & Abilities:

• Willingness to Learn: Embrace the opportunity to constantly expand your knowledge base through continuous learning for both practical and technical knowledge and skills.
• Adaptability: Be ready to pivot daily and take on new challenges with the team.
• Self-Starter: Demonstrate a proactive attitude and a strong sense of ownership. Initiate projects and identify opportunities for improvement and innovative solutions.
• Team Player: Collaborate effectively with cross-functional teams. Be an outward-facing representative of our school and programs, fostering positive relationships with staff, students, and stakeholders.
• Strong Organizational Skills: Exhibit effective time management, prioritization, attention to detail, and organizational skills. Advanced Microsoft Office Suite product knowledge is required.
• Effective Problem-Solving Skills: Demonstrate the ability to analyze and solve complex challenges.

Qualifications:

• Certificate or Diploma in Business, Office Administration, or other related discipline.
• Experience with PeopleSoft would be an asset.
• An equivalent combination of education and experience may be considered.

Applicants with education credentials earned outside of Canada should have their credentials evaluated by World Education Services or the International Qualifications Assessment Service (IQAS).

Remuneration: $48,257.04 - $62,451.48 annually, plus a comprehensive benefits package. (Classification – Administrative Support V).

This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement.

Please submit a resume and cover letter to be considered for this opportunity.

About NAIT:

We are proud to have been named one of Alberta’s Top Employers for 13 consecutive years. Being part of a community that makes a difference in the lives of students, staff, industry clients, and partners, NAIT’s culture reflects our shared values of respect, collaboration, celebration, creativity, and accountability.

People are what make NAIT great, and we prioritize the employee experience. We offer benefits and unique perks focusing on health and wellness, work-life balance, recognition, and professional and personal growth. In addition to excellent vacation time, we offer paid time off between Christmas and New Year's.

NAIT supports a flexible work environment, enabling staff to request approval for on-campus, off-site, or hybrid work arrangements based on the nature of the role. Please note that remote positions require employees to reside within Canada.

NAIT is committed to fostering an environment that supports equity and cultivates inclusion through our Equity, Diversity, and Inclusion Strategy. We are a proud partner of the Canadian Centre for Diversity and Inclusion and Pride at Work Canada. While we encourage all qualified applicants to apply, only those being considered will be contacted. If you require any accommodations, please connect with us at [e-mail].