Operations & Administration Lead - Nonprofit

Ccs4u; Caledon; On-site; CAD 58,000 - 66,000; Full time

Job summary

BrightStart Caledon Family Centre is seeking an organized administrator to support day-to-day operations across multiple sites. You will handle office administration, purchasing, payroll backup, and financial systems maintenance, ensuring accuracy and compliance.

Reporting to the Executive Director, you will coordinate onboarding, staff records, risk management and IT services including Microsoft 365 and SharePoint. A post-secondary credential and 2+ years in a senior admin role are preferred.

Qualifications

• Post-secondary education in a relevant field (office/admin, accounting, not-for-profit).
• Minimum 2 years in a senior/lead administrative role.
• Strong organizational and problem-solving abilities.
• Proficiency with Microsoft 365 and payroll/bookkeeping tools.

Responsibilities

• Provide office administration and general support (phones, mail, filing).
• Coordinate purchasing, approvals and documentation; manage supplier relations.
• Assist Finance Manager with biweekly payroll processing and budgeting.
• Maintain IT systems, including Microsoft 365 accounts and SharePoint sites.
• Oversee onboarding, staff records and risk management tracking.
• Support government reporting, annual audits and petty cash.

Skills

Organizational skills

Time management

Communication skills

Team collaboration

Attention to detail

Education

Post-secondary education in office/business administration

Tools

Microsoft 365

QuickBooks Online

Dayforce

Powerpay

SharePoint

Job description

BrightStart Caledon Family Centre is seeking an organized administrator to support day-to-day operations across multiple sites. You will handle office administration, purchasing, payroll backup, and financial systems maintenance, ensuring accuracy and compliance.

Reporting to the Executive Director, you will coordinate onboarding, staff records, risk management and IT services including Microsoft 365 and SharePoint. A post-secondary credential and 2+ years in a senior admin role are preferred.