Coordinator, Executive Leadership Events & Operations

WSP in Canada; Montreal (administrative region); On-site; CAD 63,000 - 84,000; Full time

Job summary

WSP is seeking a highly organized Coordinator to support the Canadian Executive Team. The role encompasses end-to-end planning for executive meetings, leadership forums, and business reviews across Canada, with on-site event support as needed.

The successful candidate will be a proactive self-starter, comfortable coordinating with senior leaders and cross-functional teams, and fluent in English and French. Some travel will be required to support meetings and leadership events.

Qualifications

• Experience coordinating executive meetings and events.
• Strong organizational and project coordination skills.
• Ability to manage multiple priorities with high attention to detail.

Responsibilities

• Coordinate and manage all logistical aspects of Canadian Executive Team meetings, including scheduling, agendas, venue, catering, tech, and materials.
• Provide planning and execution support for leadership forums and other executive events.
• Partner with executive leaders to ensure objectives, timelines, and deliverables are met.
• Develop annual meeting calendars, planning trackers, and event logistics plans.
• Prepare, format, and refine presentations and briefing materials in PowerPoint and Word.
• Manage communications with participants before, during, and after meetings.
• Support action item tracking and follow-up to ensure accountability.
• Provide on-site event coordination and troubleshooting at meetings.
• Identify process improvements to enhance meeting efficiency and participant experience.
• Assist with special projects and executive initiatives.

Skills

English/French fluency

Organizational skills

Project coordination

Meeting logistics

Stakeholder communication

Independent work

Travel flexibility

Team player

Tools

Microsoft 365

Job description

Job Description

What if you could redefine what's possible?

With us, you can. You want Purpose. Growth. Opportunity. People who get it.

We are the home of ambitious, passionate, and innovative world shapers.

With an unmatched breadth and depth of engineering, advisory and science‑based expertise, our global minds unite to power local solutions.

We are pathfinders and impact makers.

We are Visioneers.

We are WSP.

The Opportunity:

Shape What Comes Next.

Coordinator, Executive Leadership Events & Operations

We are seeking a highly organized, energetic, and proactive Coordinator to provide planning, coordination, and operational support for the Canadian Executive Team (CET). This role is responsible for the end-to-end coordination of executive meetings, leadership forums, and business reviews that bring together senior leaders from across Canada.

The successful candidate will serve as the primary coordinator for all Canadian Executive Team meetings and will support a variety of associated leadership forums, including Canadian Growth Meetings, Canadian Leadership Meetings, Monthly Business Reviews (MBRs), Canadian Operations Team meetings, and other strategic leadership events. The role will also provide on-site event support as required to ensure the seamless execution of meetings and leadership gatherings.

This position is ideal for a dynamic self‑starter who thrives in a fast‑paced environment, enjoys managing multiple priorities, and takes pride in delivering exceptional support to senior leaders. The Coordinator will act as a central point of contact for meeting logistics, scheduling, communications, materials management, and event execution, ensuring a professional and consistent experience for participants.

Your Impact:

• Coordinate and manage all logistical aspects of Canadian Executive Team meetings, including scheduling, developing agendas, venue arrangements, catering, technology requirements, and the collection, organization, and distribution of all supporting materials and submissions.
• Provide planning and execution support for leadership forums, including Canadian Growth Meetings, Canadian Leadership Meetings, Monthly Business Reviews, Canadian Operations Team meetings, and other executive‑led events.
• Partner closely with executive leaders and their support teams to ensure meeting objectives, timelines, and deliverables are achieved.
• Develop and maintain annual meeting calendars, planning trackers, and event logistics plans.
• Develop, compile, and format presentations, briefing materials, reports, and other supporting documents in PowerPoint and Word, ensuring materials are accurate, polished, and ready for executive review and meeting use.
• Manage communications with participants and stakeholders before, during, and after meetings.
• Support action item tracking and follow‑up activities to ensure accountability and completion of agreed‑upon deliverables.
• Provide on‑site event coordination, including room setup, registration support, technology troubleshooting, and overall event management.
• Identify opportunities to improve meeting processes, coordination practices, and participant experience.
• Assist with special projects and executive initiatives as assigned.

What We're Looking For

• A high‑energy and enthusiastic professional who enjoys working in a fast‑moving environment.
• A natural organizer who can bring structure and coordination to complex activities.
• A resourceful problem solver who remains calm under pressure.
• A collaborative team player who takes ownership and follows through on commitments.
• Comfortable supporting senior executives and adapting to changing business priorities.
• Willing to travel occasionally and provide on‑site support for meetings and leadership events as required.

The Skills That Set You Apart

• Fluent in both English and French, written and spoken, ensuring effective communication with diverse teams and stakeholders.
• Exceptional organizational and project coordination skills with strong attention to detail.
• Ability to manage multiple priorities and deadlines while maintaining a high level of accuracy and professionalism.
• Strong communication and relationship‑building skills with the confidence to interact with senior leaders and executives.
• Proven ability to work independently, anticipate needs, and take initiative.
• Experience coordinating corporate meetings, leadership events, conferences, or executive‑level activities.
• Proficiency with Microsoft 365 applications, including Outlook, Teams, PowerPoint, Excel, and Word.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.

Why Choose WSP?

• We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home.
• Proudly Canadian – we are a Top 100 Employer in Canada for 2026.
• A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach.
• Limitless opportunities start here. Whether it’s across the country or around the globe, we help you tailor your role to match your ambition — because your growth drives ours.
• Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.
• #WeAreWSP

Compensation

AB, BC, NT, NU, SK & YT: $69,700 – $92,300

MB & ON: $63,600 – $87,500

NB, NL, NS, PEI & QC: $62,900 – $83,600

Disclosure:

The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes.

Make Your Mark with WSP

If you’re ready to be a critical enabler to an Executive team, your next chapter starts here.

About Us

At WSP, we exist to shape communities to advance humanity.

It’s why we bring people together who are wired to solve complex challenges - engineers, scientists, advisors, and technical experts who are driven by a common passion - to redefine what’s possible and shape what comes next. We are Visioneers.

As one of the world’s leading professional services firms, we partner with clients across transportation, infrastructure, environment, buildings, energy, water, mining and metals. We pair deep local knowledge with global insights to pioneer solutions designed to leave a lasting, positive impact.

At WSP, you’ll join a community of brilliant minds that push boundaries every day - applying deep expertise and fuelling innovation to help create a more connected and resilient future. Here, your ideas are valued, your growth is supported, and you are encouraged to bring your authentic self to work. We empower our people to collaborate across disciplines, challenge the status quo, and shape a career with purpose.

Join us.

Please Note: Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Full details here . Some safety‑sensitive positions involve fieldwork and may include work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits). WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. WSP is committed to the principles of employment equity. Only the candidates selected will be contacted. WSP does not accept unsolicited resumes from agencies. Full details here .