operational officer - administration

Government of Canada - Western; Surrey; On-site; CAD 30,000 - 60,000; Full time

Job summary

A governmental organization in Surrey is seeking an experienced administrative professional to review and evaluate procedures, manage staff delegation, and ensure compliance with deadlines. The ideal candidate will have a secondary school certificate and a minimum of 1-2 years in an administrative role. This position requires excellent communication skills and strong organizational abilities.

Qualifications

• Minimum 1 year to less than 2 years of experience in a relevant administrative role.
• Strong attention to detail and ability to meet tight deadlines.

Responsibilities

• Review and evaluate new administrative procedures.
• Delegate work to office support staff.
• Establish work priorities and ensure procedures are followed.
• Carry out administrative activities of establishment.
• Administer policies related to privacy legislation.
• Plan for office services and maintain inventory.
• Prepare operating budget and special reports.
• Oversee office administrative procedures.

Skills

Excellent oral communication

Excellent written communication

Organized

Reliability

Time management

Education

Secondary (high) school graduation certificate

Job description

Overview

Languages: English

Education

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

Work location

On site: Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Oversee and co-ordinate office administrative procedures

Additional information

Work conditions and physical capabilities

• Tight deadlines
• Attention to detail

Personal suitability

• Excellent oral communication
• Excellent written communication
• Organized
• Reliability
• Time management