Onsite Legal Admin Assistant - Entry Level

Fasken; Toronto; On-site; CAD 50,000 - 55,000; Full time

Job summary

Fasken is seeking a Legal Administrative Assistant to provide essential support to lawyers and legal teams. The role focuses on accurate document preparation, filing, and confidential handling of materials, with standard 9-to-5 hours and on-site work in Toronto.

Entry-level to build core legal admin skills, using firm systems and workflows, with opportunities for progression within the Legal Assistant Services team. AI screening may be used in selection.

Qualifications

• College diploma specializing in Law Clerk or Legal Office Administration.
• Experience in a legal or professional services environment is an asset.
• Prior administrative or legal support experience is an asset.
• Knowledge of legal document standards and confidentiality practices.

Responsibilities

• Provide administrative support to legal teams based on workflow needs.
• Prepare, format, and manage legal documents using firm templates and tools.
• Assist with file opening, maintenance, and document organization.
• Handle routine administrative and financial tasks, including expense processing.
• Coordinate document production and assemble materials for client matters.
• Manage filing and workflow tasks within firm systems.
• Collaborate with team members to ensure timely service delivery.
• Maintain confidentiality and a high level of accuracy in all work.
• Support team coverage during peak periods or absences.
• Contribute to process improvements and adopt new tools as needed.

Skills

Administrative support

Document preparation

File management

Confidentiality

Education

Law Clerk diploma or Legal Office Admin

Tools

Document formatting tools

Proofreading tools

Job description

Fasken is seeking a Legal Administrative Assistant to provide essential support to lawyers and legal teams. The role focuses on accurate document preparation, filing, and confidential handling of materials, with standard 9-to-5 hours and on-site work in Toronto.

Entry-level to build core legal admin skills, using firm systems and workflows, with opportunities for progression within the Legal Assistant Services team. AI screening may be used in selection.