On-Site Administration Coordinator for Community Programs

District 69 Society of Organized Services; Parksville; On-site; CAD 42,000 - 54,000; Full time

Job summary

District 69 Society of Organized Services in Parksville, BC seeks a dedicated Administration Coordinator to support day-to-day operations at our on-site office. You will handle correspondence, records, scheduling, and assist program staff with documentation and reporting.

The role includes greeting visitors, delivering friendly customer service to community members and volunteers, and coordinating front desk duties. Basic finance tasks may be involved, with a focus on reliability and privacy.

Qualifications

• Strong communication, both verbal and written, with diverse community interaction.
• Proficiency in administrative assistance and organization, including calendars, records, files and office systems.
• Customer service experience with responsive, courteous problem solving.
• Basic finance skills such as invoicing, expense tracking, data entry per procedures.
• Comfort with standard office software and willingness to learn new tools.
• Ability to work on-site full-time, manage multiple tasks, prioritize and maintain accuracy.
• Demonstrated reliability, discretion, and privacy compliance.
• Experience in not-for-profit/volunteer environments is an asset.
• Related education or training in administration or office management is beneficial.

Responsibilities

• Provide day-to-day administrative support to ensure smooth office operations.
• Manage correspondence, maintain records, schedule meetings, and assist program staff with documentation.
• Greet visitors and callers, offering responsive customer service to community members, volunteers and partners.
• Coordinate front desk activities and basic finance tasks like invoicing and petty cash tracking.
• Organize office supplies, support internal communications, and collaborate to uphold service standards and policies.

Skills

Strong communication

Administrative support

Customer service

Finance basics

Office software

On-site work

Reliability and discretion

Not-for-profit experience

Education background in administration

Job description

District 69 Society of Organized Services in Parksville, BC seeks a dedicated Administration Coordinator to support day-to-day operations at our on-site office. You will handle correspondence, records, scheduling, and assist program staff with documentation and reporting.

The role includes greeting visitors, delivering friendly customer service to community members and volunteers, and coordinating front desk duties. Basic finance tasks may be involved, with a focus on reliability and privacy.