Administrative Coordinator - Senior Living & Finance

Retirement Concepts; Summerland; On-site; CAD 42,000 - 54,000; Full time

Job summary

West Coast Seniors Housing Management in Summerland, BC seeks an Administrative Coordinator for full-time temporary coverage through November. You will support the General Manager and management team, handle financials, reception, and input resident data in RMS and CMS.

Strong communication, basic accounting, and MS Office skills are essential. The role requires collaboration across staff, residents and families and knowledge of collective agreements for scheduling and leaves.

Qualifications

• Grade 12 and formal Business Administration or Commerce program completed.
• Basic accounting procedures, reconciliation and bookkeeping knowledge.
• Minimum 2–3 years of related experience.
• Typing speed of at least 50 wpm with proficient word processing and spreadsheets.
• Proficiency with Excel and Outlook; vulnerable sector check required.

Responsibilities

• Be an engaged collaborative team player and maintain professional relationships.
• Perform financial tasks: AP invoices, bank reconciliations, and collections.
• Set up EFTs, vendor invoicing to third parties, and resident refunds processing.
• Maintain petty cash and resident trust fund ledger with monthly reconciliations.
• Prepare confidential documents for GM and management; manage records and CMS/RMS data.
• Handle mail, phone reception, and assist with payroll-related timekeeping records.

Education

Grade 12

Business Administration/Commerce

Tools

Excel

Outlook

Job description

West Coast Seniors Housing Management in Summerland, BC seeks an Administrative Coordinator for full-time temporary coverage through November. You will support the General Manager and management team, handle financials, reception, and input resident data in RMS and CMS.

Strong communication, basic accounting, and MS Office skills are essential. The role requires collaboration across staff, residents and families and knowledge of collective agreements for scheduling and leaves.