On-Site Admin & Scheduling Clerk

CA; Yellowknife; On-site; CAD 42,000 - 54,000; Full time

Job summary

ATCO Frontec is seeking a full-time Administration Clerk to join ATCO Fire Prevention Services in Yellowknife, NT. The role focuses on planning, scheduling, timekeeping, and providing comprehensive administrative support in an on-site office.

The 18-month contract requires a minimum 2 years in office administration, proficiency in MS Office, and the ability to manage multiple tasks and meet deadlines while maintaining accurate records and supporting management.

Qualifications

• Minimum 2 years of experience in office administration, including scheduling, customer service, and general office duties.
• High school diploma or equivalent required; post-secondary education in a related field is an asset.
• Proficient in Microsoft Office applications, including Excel, Word, Outlook, and Teams.
• Experience with timecard entry, accounts payable/receivable, and ordering parts.
• Strong communication skills, both written and verbal; comfortable speaking in front of a team.
• Demonstrated ability to manage multiple tasks, prioritize effectively, and meet deadlines.
• Self-motivated, adaptable, and a collaborative team player with a willingness to learn.
• Ability to work on-site at the designated office location.
• Understanding of business operating systems and general office technology.

Responsibilities

• Front Desk duties: phone handling, customer service, and supply upkeep.
• Review, code, and approve invoices for processing.
• Track and issue receipts on purchase orders.
• Prepare and process client quotes and invoices.
• Schedule travel arrangements including accommodations, flights, vehicle rentals.
• Participate in internal and external audits.
• Collect, verify, and summarize timesheets for submission.
• Maintain accurate records of hours worked and leave taken via online time management systems.
• Provide general administrative support to the management team.
• Take and distribute meeting minutes; manage internal action logs.
• Maintain and update physical and electronic filing systems.
• Monitor and assess current processes to look for efficiencies and continuously improve the management system.
• Ad hoc support to office and staff and Yellowknife operations.

Skills

MS Office

Scheduling

Communication

Time management

Education

High school diploma

Post-secondary asset

Tools

Excel

Outlook

Word

Teams

Job description

ATCO Frontec is seeking a full-time Administration Clerk to join ATCO Fire Prevention Services in Yellowknife, NT. The role focuses on planning, scheduling, timekeeping, and providing comprehensive administrative support in an on-site office.

The 18-month contract requires a minimum 2 years in office administration, proficiency in MS Office, and the ability to manage multiple tasks and meet deadlines while maintaining accurate records and supporting management.