Administration Clerk

ATCO Frontec; Yellowknife; On-site; CAD 42,000 - 54,000; Full time

Job summary

ATCO Frontec in Yellowknife, NT, is seeking a full-time Administration Clerk to support the ATCO Fire Prevention Services office. Responsibilities include scheduling, timekeeping, invoicing, travel coordination, and general administrative duties on-site.

The role requires at least 2 years of office experience, proficiency in Microsoft Office, and strong organizational skills. This is a temporary 18-month contract with duties spanning front desk and records management.

Qualifications

• Minimum 2 years of experience in office administration, including scheduling and customer service.
• Proficiency with Microsoft Office applications, especially Excel, Word, Outlook, and Teams.
• Experience with timecard entry and accounts payable/receivable.
• Strong written and verbal communication; ability to work with a team.
• Ability to stay organized and meet deadlines while handling multiple tasks.

Responsibilities

• Front Desk duties: phone handling, customer service, and supply upkeep.
• Review, code, and approve invoices for processing.
• Track and issue receipts on purchase orders.
• Prepare and process client quotes and invoices.
• Schedule travel arrangements that include accommodations, flights, vehicle rentals.
• Participate in internal and external audits.
• Collect, verify, and summarize timesheets for submission.
• Maintain accurate records of hours worked and leave taken via online time management systems.
• Provide general administrative support to the management team.
• Take and distribute meeting minutes; manage internal action logs.
• Maintain and update physical and electronic filing systems.
• Monitors and assesses current processes to look for efficiencies and continuously improve the management system.
• Ad hoc support to office and staff and Yellowknife operations

Skills

Customer service

Time management

Multitasking

Team collaboration

Communication

Education

High school diploma or equivalent

Post-secondary education asset

Tools

Microsoft Office Suite

Timekeeping systems

Accounts payable/receivable software

Job description

Who We Are

ATCO Frontec is a market leader providing facilities management, camp services, workforce lodging solutions, operational support services and disaster and emergency management for a diverse range of clients. We are a service-based organization made up of great people who work hard to get the job done and deliver excellence in the communities where we work and live.

Who We Are

ATCO Frontec is a market leader providing facilities management, camp services, workforce lodging solutions, operational support services and disaster and emergency management for a diverse range of clients. We are a service-based organization made up of great people who work hard to get the job done and deliver excellence in the communities where we work and live.

Description

ATCO Frontec is seeking a full-time Administration Clerk to join our team at ATCO Fire Prevention Services in Yellowknife, NT. The Administration Clerk is responsible for planning and scheduling work activities, maintaining accurate timekeeping and financial records, and providing comprehensive administrative support. This is a temporary 18-month contract.

Where We Work and Live

This position will be based on-site in our office in Yellowknife, NT.

Responsibilities

• Front Desk duties: phone handling, customer service, and supply upkeep
• Review, code, and approve invoices for processing.
• Track and issue receipts on purchase orders.
• Prepare and process client quotes and invoices.
• Schedule travel arrangements that include accommodations, flights, vehicle rentals
• Participate in internal and external audits.
• Collect, verify, and summarize timesheets for submission.
• Maintain accurate records of hours worked and leave taken via online time management systems
• Provide general administrative support to the management team.
• Take and distribute meeting minutes; manage internal action logs.
• Maintain and update physical and electronic filing systems.
• Monitors and assesses current processes to look for efficiencies and continuously improve the management system.
• Ad hoc support to office and staff and Yellowknife operations

Qualifications

• Minimum 2 years of experience in office administration, including scheduling, customer service, and general office duties
• High school diploma or equivalent required; post-secondary education in a related field is an asset
• Proficient in Microsoft Office applications, including Excel, Word, Outlook, and Teams
• Experience with timecard entry, accounts payable/receivable, and ordering parts
• Strong communication skills, both written and verbal; comfortable speaking in front of a team
• Demonstrated ability to manage multiple tasks, prioritize effectively, and meet deadlines
• Self-motivated, adaptable, and a collaborative team player with a willingness to learn
• Ability to work on-site at the designated office location
• Understanding of business operating systems and general office technology

We would like to thank everyone for their application; however, only those being considered for an interview will be contacted.

Collection, use, and retention of personal information will be in accordance with ATCO Group privacy policies and practices.

By submitting your resume and personal information to the ATCO Group of Companies, and/or participating in a personal interview, you acknowledge and consent to the collection, use and disclosure of your personal information by the ATCO Group of Companies to determine your suitability for employment opportunities within the ATCO Group of Compani

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