Administration Clerk

ATCO; Yellowknife; On-site; CAD 42,000 - 54,000; Full time

Job summary

ATCO Frontec is seeking a full-time Administration Clerk to join our team in Yellowknife, NT. The Administration Clerk will plan and schedule work activities, maintain accurate timekeeping and financial records, and provide comprehensive administrative support.

This is an 18-month temporary contract and will be based on-site. Responsibilities include front desk duties, processing invoices and purchase orders, arranging travel, and supporting audits.

Qualifications

• Minimum 2 years of experience in office administration, scheduling, and customer service.
• High school diploma or equivalent; post-secondary education in a related field is an asset.
• Proficient in Microsoft Office applications (Excel, Word, Outlook, Teams).
• Experience with timecard entry, accounts payable/receivable, and ordering parts.
• Strong communication skills both written and verbal.
• Ability to manage multiple tasks and meet deadlines.
• On-site work readiness at the Yellowknife office.

Responsibilities

• Front Desk duties: phone handling, customer service, and supply upkeep
• Review, code, and approve invoices for processing.
• Track and issue receipts on purchase orders.
• Prepare and process client quotes and invoices.
• Schedule travel arrangements that include accommodations, flights, vehicle rentals
• Participate in internal and external audits.
• Collect, verify, and summarize timesheets for submission.
• Maintain accurate records of hours worked and leave taken via online time management systems
• Provide general administrative support to the management team.
• Take and distribute meeting minutes; manage internal action logs.
• Maintain and update physical and electronic filing systems.
• Monitors and assesses current processes to look for efficiencies and continuously improve the management system.
• Ad hoc support to office and staff and Yellowknife operations

Skills

Communication skills

Time management

Multitasking

Team player

Microsoft Office proficiency

Education

High school diploma

Tools

Microsoft Office

Job description

Who We Are

ATCO Frontec is a market leader providing facilities management, camp services, workforce lodging solutions, operational support services and disaster and emergency management for a diverse range of clients. We are a service-based organization made up of great people who work hard to get the job done and deliver excellence in the communities where we work and live.

Job Description

ATCO Frontec is a market leader providing facilities management, camp services, workforce lodging solutions, operational support services and disaster and emergency management for a diverse range of clients. We are a service-based organization made up of great people who work hard to get the job done and deliver excellence in the communities where we work and live.

Description

ATCO Frontec is seeking a full-time Administration Clerk to join our team at ATCO Fire Prevention Services in Yellowknife, NT. The Administration Clerk is responsible for planning and scheduling work activities, maintaining accurate timekeeping and financial records, and providing comprehensive administrative support. This is a temporary 18-month contract. This position will be based on-site in our office in Yellowknife, NT.

Responsibilities

• Front Desk duties: phone handling, customer service, and supply upkeep
• Review, code, and approve invoices for processing.
• Track and issue receipts on purchase orders.
• Prepare and process client quotes and invoices.
• Schedule travel arrangements that include accommodations, flights, vehicle rentals
• Participate in internal and external audits.
• Collect, verify, and summarize timesheets for submission.
• Maintain accurate records of hours worked and leave taken via online time management systems
• Provide general administrative support to the management team.
• Take and distribute meeting minutes; manage internal action logs.
• Maintain and update physical and electronic filing systems.
• Monitors and assesses current processes to look for efficiencies and continuously improve the management system.
• Ad hoc support to office and staff and Yellowknife operations

Qualifications

• Minimum 2 years of experience in office administration, including scheduling, customer service, and general office duties
• High school diploma or equivalent required; post-secondary education in a related field is an asset
• Proficient in Microsoft Office applications, including Excel, Word, Outlook, and Teams
• Experience with timecard entry, accounts payable/receivable, and ordering parts
• Strong communication skills, both written and verbal; comfortable speaking in front of a team
• Demonstrated ability to manage multiple tasks, prioritize effectively, and meet deadlines
• Self-motivated, adaptable, and a collaborative team player with a willingness to learn
• Ability to work on-site at the designated office location
• Understanding of business operating systems and general office technology