Dynamic Administrative Assistant - Scheduling & Office Support

GreenTech Resources Worldwide Canada; Fort Nelson; On-site; CAD 32,000 - 44,000; Full time

Benefits offered by this job

Job summary

GreenTech Resources Worldwide Canada is seeking an Administrative Assistant to support daily office operations in Fort Nelson, BC, Canada. The role involves handling phone calls, scheduling, travel arrangements, preparing reports, minutes, and presentations, and maintaining filing systems with attention to detail.

The successful candidate will have 3 years of administrative experience, an Associate’s degree, and strong MS Office skills (Excel and PowerPoint).

Qualifications

• Proven experience as an Administrative Assistant or Office Admin.
• Associate’s Degree in a related field.
• 3 years of administrative assistant experience.
• Proficiency in MS Office (Excel and PowerPoint).
• Multilingual may be preferred or required.
• Excellent time management and the ability to prioritize work.
• Strong organizational skills with the ability to multi-task.

Responsibilities

• Answer and direct phone calls.
• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Provide administrative support to ensure efficient operation of the office.
• Provide real-time scheduling support by booking appointments and preventing conflicts.
• Answer phone calls, schedule meetings and support visitors.
• Plan meetings and take detailed minutes.
• Make travel arrangements, such as booking flights, cars, and hotel/restaurants.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Write and distribute email, correspondence memos, letters, faxes and forms.
• Screening phone calls and routing callers to the appropriate party.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Use computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Support the team by performing tasks related to organization and strong communication.
• Update and maintain office policies and procedures.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Maintain supplies inventory by checking stock, placing and expediting orders.
• Liaise with executive and senior administrative assistants to handle requests from senior managers.

Skills

Multitasking

Organizational skills

Time management

Proactive attitude

Education

Associate’s Degree in a related field

Tools

MS Office (Excel, PowerPoint)

Job description

GreenTech Resources Worldwide Canada is seeking an Administrative Assistant to support daily office operations in Fort Nelson, BC, Canada. The role involves handling phone calls, scheduling, travel arrangements, preparing reports, minutes, and presentations, and maintaining filing systems with attention to detail.

The successful candidate will have 3 years of administrative experience, an Associate’s degree, and strong MS Office skills (Excel and PowerPoint).