Office Services Coordinator

Mier Human Capital; Toronto; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading company in Toronto is seeking an Office Services Coordinator on a temporary basis. The role involves managing reception duties, coordinating office supplies, and ensuring efficient communication. Ideal candidates possess strong organizational skills, experience with office software like Excel and JD Edwards, and the ability to work in a fast-paced environment.

Qualifications

• 1-3 years of office work experience required.
• Strong written and verbal communication skills.
• Ability to work independently and in a team-oriented environment.

Responsibilities

• Manage incoming calls and reception area.
• Order and maintain office supplies.
• Coordinate boardroom bookings and meeting refreshments.

Skills

Communication

Organization

Time Management

Initiative

Adaptability

Education

University or College education

Tools

Excel

Word

JD Edwards (JDE)

Job description

Our client in Toronto is actively looking for an Office Services Coordinator to join their team.

Job Type : Temporary

JOB DUTIES :

• Manages incoming calls.
• Communicate and facilitate the transition to direct lines.
• Maintains a clean and neat Reception area.
• Welcomes visitors and maintains Visitor Log
• Sort incoming mail and prepare outgoing mail.
• Fold, stuff and mail AR cheques.
• Open and distribute incoming courier packages.
• Prepare outgoing courier packages and manage package tracking.
• Administrator boardroom booking requests.
• Arrange for lunch and refreshments for executive meetings as requested.
• Implement a ticketing system for office supplies.
• Order supplies as required.
• Maintain minimum inventory of supplies.
• Maintain a summary of office supply costs.
• Book hotel rooms via an online portal
• Manage the entire set of office keys and key log including approval for master keys.
• Arrange for lunch, coffee, and water for meetings as required.
• Manage coffee service and keep the kitchen clean and supplies stocked.
• Point of contact for cleaning staff
• Facilitate basic building maintenance requests and keep a log book.
• Stock paper supply
• Manage staff nameplates.
• Order business cards
• Post communication notices throughout the building, except H&S
• Orders flowers / plants

QUALIFICATIONS :

• University or College education
• 1-3 years of office work experience
• Experience working in Excel and Word
• Well-developed written and verbal communication skills with an ability to communicate with employees at all levels.
• Strong organizational and time management skills in a fast-paced environment.
• Ability to work independently and in a team-oriented environment.
• Initiative, self-motivation and adaptability.
• Knowledge of office rules, standards, and safe work practices when performing duties.
• Results-driven with an ability to deliver success in a fast-paced environment.
• Outcome-focused, critical thinker with the ability to analyse and visualize to ensure continuous improvement across our business.
• Ability to connect and interact with people to seek different perspectives.
• Superb communication and interpersonal skills.
• Strong ability to effectively prioritize and manage multiple competing priorities.
• Demonstrate versatility and resourcefulness in overcoming business challenges.
• Experience with JD Edwards (JDE) software is required.

If you meet the above qualifications, please submit your resume.

Please note that while we appreciate all applications, only those being considered will be contacted.

Seniority level

Seniority level

Not Applicable

Employment type

Employment type

Temporary

Job function

Job function

Administrative

Building Construction

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