Administrative Assistant

Doane Grant Thornton LLP; Town of Bridgewater; On-site; CAD 39,000 - 52,000; Full time

Job summary

Doane Grant Thornton is seeking an Administrative Assistant to support client service teams in a fast-paced professional services firm. The role requires strong MS Office skills, a minimum of two years of administrative experience, and excellent communication and data-entry abilities.

You will format financial statements, prepare letters, assist with tax forms (T1–T5), handle billing and expense reporting, and support reception and office operations in a fully onsite environment.

Qualifications

• Experience providing admin support to client service teams in a professional services environment.

Responsibilities

• Work independently and within a team to support client service colleagues to produce high quality deliverables
• Assemble and file tax returns and related forms (T1 series, T2s, T3s, T4s, T5s)
• Format financial statements to firm standards
• Prepare letters and reports using firm templates
• Proofread and verify content before finalizing deliverables
• Handle e-filing and mailing duties as required
• Provide billing support using Doane Grant Thornton systems
• Assist in expense report preparation for partners
• Set up new clients in Microsoft D365 and track client relationships
• General admin duties including filing, scanning, photocopying and faxing
• Manage reception operations and greeting of guests
• Order office supplies and manage deliveries
• Provide event and meeting support including catering setup/cleanup
• Maintain office appearance and cleanliness
• Support boardroom bookings and material preparation

Skills

MS Office

Admin experience

Data entry

Communication

Organization

Customer service

General computer skills

Tax software

Under pressure

Independence

Attention to detail

Tools

Taxprep

CaseWare

Keystone

Job description

Who We Are

You know those big cities that still feel like small towns? Where everyone's friendly and helps each other out? That's like Doane Grant Thornton. Except here we're all professionals and there isn't a mayor or a general store. What we're trying to say is that we're a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That's what's most important to us. We're building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

Who We Are

You know those big cities that still feel like small towns? Where everyone's friendly and helps each other out? That's like Doane Grant Thornton. Except here we're all professionals and there isn't a mayor or a general store. What we're trying to say is that we're a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That's what's most important to us. We're building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

As an Administrative Assistant your responsibilities will include:

• Working independently and within a team environment to support our client service colleagues to produce high quality client deliverables


• Assemble T1 personal tax returns as well as other Canada Revenue forms including T2s, T3s, T4s and T5s


• Format financial statements in compliance with Firm standards


• Preparation of letters and reports using firm templates in compliance with Firm standards


• Proof-read, review for quality, and verify content before finalizing any client deliverables


• E-filing as required


• Participate in training and stay current with Doane GT software


• Provide billing support using various Doane Grant Thornton systems


• Assist in the preparation and submission of expense reports for the partners


• Using Microsoft D365 application software to set up new clients as well as track, maintain and report on client relationships


• General administrative duties including, but not limited to filing, photocopying, scanning, and faxing


• Ensuring Reception is opened/closed appropriately


• Answering the software-based telephone in a professional manner, and transferring the caller to the appropriate business unit or colleague


• Greeting and welcoming each guest in a friendly and inviting manner


• Ordering office supplies


• Receiving and securing cheques, debit/credit card payments


• Maintaining proper office appearance and cleanliness


• Managing boardroom bookings and catering requirements including set-up, and clean-up for meetings and office events


• Aiding with the preparation of meeting materials (i.e. presentations, handouts etc)


• Managing mail and courier requirements for delivery and pickup

Doane Grant Thornton

If you're a bit like us, you're driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts \"we before me\", where flexAbility is a mindset, and where you trust your colleagues to have your back. At Doane Grant Thornton, you'll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that's when the magic happens!

Want to learn more about who we are and how we live our purple every day? Read our colleagues’ stories at www.discoveryourpurple.ca

Think you've got what it takes to be an Administrative Assistant? Like the colour purple? Great. Here's a few more boxes we're also hoping you can tick:

• Strong MS Suite Skills


• 2 years of administrative experience


• Excellent data entry skills and high attention to detail with an aptitude for proofreading and suggesting alternatives


• Excellent written and verbal communication skills


• Good organizational and time management skills


• Exceptional client service mindset


• Computer savvy – ability to learn and troubleshoot various computer programs


• Knowledge of Taxprep, CaseWare and or Keystone and past experience in financial statement preparation an asset


• Ability to work effectively under pressure


• Takes initiative, takes direction and works well independently


• Keen attention to detail, efficient and accurate

At Doane Grant Thornton we're focused on making a difference in the lives of our clients, our colleagues and our communities. That's our purpose. Or, as we like to say, living our purple.

• This role is required to be onsite, in-office five days each week.

Are you ready to Discover Your Purple?

Doane Grant Thornton is committed to employment equity, human rights and respectful workplace principles throughout the life cycle of employment, including at the recruitment and hiring stages. We welcome applications from members of all equity deserving groups, including persons with disabilities, women, racialized and/or Indigenous applicants. Should you require accommodation in relation to the recruitment process, please notify us by emailing and we will work with you to meet your accommodation needs.