Office Services Assistant

Harris & Company; Vancouver; On-site; CAD 45,000 - 55,000; Full time

Benefits offered by this job

Health benefits

RRSP match

Wellness allowance

Personal days

Firm events

Professional development

Employee referrals

Community involvement

Job summary

Harris & Company LLP in Vancouver is seeking a full-time Office Services Assistant to help keep the office running smoothly. The role involves mail and deliveries, document production, meeting setup, and reception coverage, with a hands-on, proactive approach expected.

The successful candidate will have strong attention to detail, excellent communication skills, and proficiency with Word, Excel, and Outlook.

Qualifications

• At least 1 year of office experience is preferred.
• Excellent grammar, spelling, and proofreading.
• Strong organization and time-management skills.
• Proactive and reliable with follow-through.
• Professional communication and customer service.

Responsibilities

• Process mail and deliveries promptly and accurately.
• Support document production with attention to formatting and accuracy.
• Conduct conflict checks and corporate searches.
• Monitor inventory and coordinate with vendors.
• Set up meeting spaces and assist with office moves and reception coverage.
• Provide professional client interactions and help across the team.
• Track requests, clarify priorities, and flag delays when needed.

Skills

Attention to detail

Organizational skills

Initiative

Communication

Customer service

Independent worker

Team player

Lift up to 20 lbs

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Office Services Assistant

Harris & Company LLP (Harris) is one of the largest employer-side workplace law and advocacy firms in Western Canada. Our clients rely on us because we understand their business as well as the law.

We’re hiring a full-time Office Services Assistant to help keep our office running smoothly. The ideal candidate notices the details, keeps requests moving, and is ready to help. A resourceful, proactive approach, a positive attitude, and reliable follow-through are essential.

About the role

Reporting to the Office Services Manager, this role supports legal professionals and administrative teams across the firm. From deliveries and document production to meeting setup and reception coverage, the work is varied and practical. Success means staying organized, asking questions early, and keeping the team informed until each task is complete.

What you’ll own

• Mail and deliveries: Process incoming and outgoing mail, prepare courier packages, and distribute deliveries promptly and accurately.
• Document production: Support practice groups and administrative teams, including Marketing, Accounting, and HR. Check instructions, formatting, and accuracy before returning completed work.
• Searches: Conduct conflict checks and corporate searches, confirming names and details before submitting requests or results.
• Supplies: Monitor inventory, replenish supplies, and coordinate with vendors before items run out.
• Meeting spaces: Keep boardrooms and common areas tidy, organized, and ready for use. Set up rooms for meetings.
• Office support: Assist with office moves, furniture adjustments, maintenance requests, and errands.
• Reception coverage: Provide professional, friendly service to clients, visitors, and callers when covering reception.
• Follow-through: Track requests and deadlines, clarify priorities, flag delays early, and confirm when work is complete.

What you bring

• One year of office experience is an asset.
• Excellent attention to detail, including grammar, spelling, and proofreading.
• Strong organizational skills and a clear way of tracking tasks, priorities, and deadlines.
• Initiative and resourcefulness, with the confidence to ask questions early and take responsibility for mistakes.
• Friendly, professional communication and strong customer service skills.
• Proficiency in Microsoft Word, Excel, and Outlook, and a willingness to learn new systems.
• Ability to work independently and collaboratively, adapt to changing priorities, and follow through.
• Ability to lift and move items weighing up to 20 lbs. as required.

How we work

This is an in-office role supporting daily operations. Priorities can change throughout the day, so clear communication, flexibility, and a willingness to help across the team are important.

What we offer

• Comprehensive health benefits for you and your family (medical, dental, vision, prescriptions, paramedical, life insurance).
• RRSP matching program.
• Health, Wellness and Transportation Spending Account for your unique needs.
• Long service bonuses and generous paid time off (including 5 personal days).
• Firm socials, team-building events, and employee appreciation activities.
• Professional development resources and growth opportunities.
• Employee referral bonuses.
• Community involvement through firm initiatives.

Diversity and inclusion

At Harris & Company, we value the strength that comes from diverse perspectives, backgrounds, and experiences. We are committed to fostering an inclusive workplace where everyone is respected, supported, and able to contribute fully. Diversity and inclusion are central to who we are and how we work together.

Accessibility and accommodation

We are dedicated to ensuring that our workplace is welcoming and accessible to all, including individuals with disabilities. Accommodations are available on request for candidates participating in any stage of the recruitment and selection process.

Background and reference checks

Offers of employment may be subject to background screening, which can include criminal record checks, credit checks, and verification of employment history and education.

Compensation

The expected salary range for this position is $45,000 – $55,000 annually. The final offer will take into account the candidate’s skills, experience, and job-related knowledge, as well as internal and market equity.

Your application

We thank all applicants for their interest in Harris & Company. Only those whose experience and qualifications closely align with the requirements of the position will be contacted.